About Company
As an Administrative Support Executive, you’ll discover Career.zycto offers a dynamic and supportive environment where your organizational prowess truly shines. We are a forward-thinking firm committed to fostering talent and providing the tools needed for success. Our culture champions initiative and attention to detail, making it the perfect home for professionals dedicated to operational excellence and seamless office functionality. Joining us means becoming an indispensable part of a team that values precision, efficiency, and a proactive approach to maintaining a high-performing workplace. We empower our staff to take ownership, innovate, and contribute directly to our shared goals, creating a rewarding career path.
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Job Description
Are you an exceptionally organized, proactive, and detail-oriented administrative professional with a genuine passion for creating efficient and welcoming workspaces? Career.zycto is seeking a dedicated Administrative Support Executive – Office Setup to play a pivotal role in ensuring our vibrant Reading office operates flawlessly and provides an optimal environment for our teams. This isn’t merely about managing schedules or answering phones; it’s about being the foundational support that empowers our employees to excel, fostering a productive, positive, and aesthetically pleasing work environment from the ground up.
In this dynamic and hands-on position, you will be absolutely instrumental in the day-to-day operational success of our office. Your responsibilities will span a wide array of critical administrative functions, with a particular emphasis on optimizing our physical space, managing resources, and streamlining office processes. You will take the lead on new employee setups, meticulously ensuring their workstation, IT equipment, access credentials, and welcoming package are perfectly prepared before their first day. Beyond onboarding, you’ll expertly manage our inventory of office supplies, proactively anticipating needs and placing orders, while also cultivating strong relationships with essential vendors for services like cleaning, catering, and equipment maintenance.
You will be the vital go-to person for troubleshooting office-related issues, from minor technical glitches to facilities concerns, implementing swift and effective solutions. A key aspect of your role will involve proactively identifying opportunities for improvement, suggesting and implementing innovative solutions to enhance office efficiency, comfort, and safety. Furthermore, you will maintain a consistently high standard of organization, cleanliness, and functionality throughout the office, ensuring common areas are tidy and meeting rooms are presentation-ready. Your ability to juggle various tasks, communicate clearly and professionally, and maintain a high level of discretion will be key to your success.
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We are looking for someone who not only thrives in a fast-paced environment but also anticipates needs, possesses a strong problem-solving aptitude, and can effectively manage multiple priorities with grace. This role offers an exciting opportunity to contribute significantly to special office projects, shape the physical environment that defines our collaborative culture, and directly impact the daily experience of every team member. If you are passionate about building and maintaining an office that feels welcoming, highly functional, and truly reflective of our values, then Career.zycto offers the perfect platform for you to make a significant and visible impact. Join us and be the architect of an exceptional workplace experience.
Key Responsibilities
- Manage and coordinate the comprehensive setup for new employees, including workstations, IT equipment, access, and welcome kits.
- Oversee office supplies inventory, procurement, and ensure efficient stock levels are maintained.
- Cultivate and manage relationships with various office vendors (e.g., cleaning services, catering, equipment maintenance).
- Act as the primary point of contact for office-related issues, providing timely troubleshooting and resolution for facilities and minor IT concerns.
- Maintain the overall organization, cleanliness, and functionality of the office space, including common areas and meeting rooms.
- Identify opportunities for process improvements and implement innovative solutions to enhance office efficiency, comfort, and safety.
- Assist with general administrative duties such as scheduling, travel arrangements, and expense reporting as needed.
- Support special projects aimed at improving the office environment and employee experience.
Required Skills
- Proven experience (minimum 3 years) in office administration, executive support, or a similar operational role.
- Exceptional organizational and time management skills with a meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong verbal and written communication and interpersonal abilities.
- A proactive problem-solver with the ability to anticipate needs and develop effective solutions.
- Demonstrated ability to manage multiple priorities and projects in a fast-paced, dynamic environment.
- Excellent discretion and ability to handle confidential information.
Preferred Qualifications
- A Bachelor's degree in Business Administration, Office Management, or a related field.
- Experience with office management software or CRM systems.
- Knowledge of health and safety regulations pertinent to an office environment.
- Previous experience specifically focused on office setup, facilities coordination, or workplace experience roles.
Perks & Benefits
- Competitive salary and annual performance-based bonus scheme.
- Generous holiday allowance, increasing with service.
- Comprehensive private medical insurance.
- Company pension contribution scheme.
- Opportunities for continuous professional development and training.
- A vibrant, collaborative, and supportive office environment in a prime Reading location.
- Cycle to Work scheme and other wellness initiatives.
How to Apply
Ready to shape our workspace? Click the application link below to submit your CV and a cover letter detailing your experience in office administration and setup. We look forward to hearing from you and discovering how you can contribute to Career.zycto’s success.
