About Company
Jamaica Public Service Company Limited (JPS) is Jamaica’s sole provider of electricity, committed to powering the nation’s progress and enhancing the quality of life for all Jamaicans. With a legacy spanning over a century, JPS focuses on delivering reliable, affordable, and sustainable energy solutions, driving innovation, and fostering community development across the island. We are proud of our dedicated team that works tirelessly to ensure seamless energy supply, serving residential, commercial, and industrial customers. At JPS, we believe in empowering our people and our communities, fostering a culture of excellence, safety, and continuous improvement. Joining JPS means becoming a part of a vital national service, contributing to the very backbone of Jamaica’s infrastructure and its future.
Job Description
Are you a highly organized, proactive, and detail-oriented administrative professional looking to make a significant impact? Jamaica Public Service Company Limited (JPS) is seeking a dedicated Administrator – Office Management (Professional) to join our team in Balaclava, St. Elizabeth. In this crucial role, you will be the backbone of our local operations, ensuring the smooth and efficient running of our office environment. You will expertly manage administrative tasks, provide comprehensive support to our operational teams, coordinate office resources, and maintain a professional and productive atmosphere. This position requires an individual with exceptional organizational skills, strong communication abilities, and a proven track record of managing multiple priorities effectively in a fast-paced setting. You will play a pivotal role in supporting our mission to deliver reliable electricity services to the community, contributing directly to operational efficiency, team cohesion, and overall staff well-being. If you thrive in a dynamic environment, possess a meticulous approach to work, and are passionate about contributing to a company vital to Jamaica’s development, we encourage you to apply. This is an exciting opportunity to apply your professional administrative expertise within a leading utility company, making a tangible difference every day.
Key Responsibilities
- Manage and maintain office systems, including data management, physical and digital filing, and comprehensive record-keeping.
- Coordinate the procurement and maintenance of office supplies, equipment, and services, ensuring optimal stock levels and functionality.
- Serve as the primary point of contact for internal and external stakeholders, handling inquiries professionally and directing them appropriately.
- Assist with scheduling appointments, coordinating meetings, and making travel arrangements for staff as required.
- Prepare, edit, and proofread correspondence, reports, presentations, and other critical documents with accuracy and attention to detail.
- Oversee petty cash management and conduct basic financial record-keeping for office expenditures, ensuring compliance with company policies.
- Ensure strict compliance with company policies and procedures related to office administration, health, and safety regulations.
- Provide comprehensive administrative support to the operational team, facilitating project execution and daily operational efficiency.
Required Skills
- Minimum of 4 years of progressive experience in an administrative or office management role.
- Exceptional organizational and time management skills with the proven ability to prioritize tasks and manage multiple projects simultaneously.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
- Strong written and verbal communication skills in English, with excellent interpersonal abilities.
- High level of attention to detail and accuracy in all administrative tasks and record-keeping.
- Ability to work independently with minimal supervision and collaboratively as an integral part of a team.
- Demonstrated problem-solving capabilities, initiative, and a proactive approach to office challenges.
Preferred Qualifications
- Associate's Degree or Diploma in Business Administration, Office Management, or a related field.
- Experience working within the utilities, infrastructure, or a related service industry.
- Familiarity with basic accounting software or enterprise resource planning (ERP) systems.
- Proven ability to communicate effectively and professionally with diverse groups of people at all levels.
Perks & Benefits
- Competitive salary and performance-based incentives.
- Comprehensive health and life insurance coverage.
- Generous pension plan contributions to support your future.
- Significant opportunities for professional development, training, and continuous learning.
- A supportive, collaborative, and engaging work environment.
- Access to employee assistance programs and wellness initiatives.
- The opportunity to contribute to a vital national service and make a real difference in communities.
How to Apply
We invite qualified candidates who are eager to contribute to a dynamic and essential sector to apply. Please click on the application link below to submit your resume and a compelling cover letter. Ensure your application clearly outlines your relevant experience, key achievements, and how you meet the requirements for this crucial role. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.