About Company
Dedicated to connecting talent with purpose, Career.zycto thrives on building effective teams and fostering productive environments. For an archive clerk, this means joining an organization that values precision, systematic thinking, and the meticulous preservation of information. We empower our associates by providing supportive frameworks and opportunities to contribute meaningfully. Discover a place where your attention to detail is recognized as essential to our shared success, helping maintain critical historical and operational records with integrity and accessibility.
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Job Description
Career.zycto is seeking a highly organized and detail-oriented Archive Clerk for a casual, project-based role within the dynamic environment of the UN Campus Area in Bonn, Germany. This is an exciting opportunity for someone passionate about information management and historical preservation to contribute to an important cause. As an Archive Clerk, you will play a crucial role in maintaining the integrity and accessibility of vital documents and records, directly supporting various departments by ensuring that critical information is systematically organized, easily retrievable, and securely stored. Your meticulous work will safeguard institutional memory and facilitate informed decision-making.
This casual position offers flexibility while demanding meticulous attention to detail and a proactive approach to tasks. You will be responsible for both the physical and digital organization of documents, which includes precise scanning, comprehensive indexing, accurate cataloging, and systematic filing of a diverse range of materials. The role involves working with both contemporary and historical records, requiring a keen eye for accuracy, an understanding of various classification systems, and adherence to strict data protection and confidentiality principles. We are looking for an individual who can thrive in a structured environment, applying established protocols consistently, but also adapt effectively to varying workloads, evolving project scopes, and new information management technologies.
You will gain invaluable practical experience in professional archiving practices, contributing to efficient record-keeping systems that underpin operational excellence and historical continuity. This role is ideal for those looking to build their experience in administrative services, library science, information management, or cultural heritage, offering a practical pathway into these important fields. Collaboration with other team members and stakeholders will be integral, ensuring seamless workflows, consistent application of archiving standards, and the successful completion of assigned projects. The ability to manage your time effectively, prioritize tasks, and communicate clearly will be key to your success. If you are a self-starter with a methodical mindset, a strong commitment to precision, and an interest in contributing to a world-renowned organization, we encourage you to apply and become an essential part of our team on the UN Campus, supporting vital administrative functions.
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Key Responsibilities
- Sort, classify, and file physical and digital documents according to established archiving procedures and classification systems.
- Scan and digitize physical records, ensuring high-quality images and accurate metadata capture.
- Index and catalog new and existing materials to facilitate easy retrieval and searchability.
- Maintain the physical arrangement of archive materials, ensuring proper storage conditions and accessibility.
- Conduct regular audits and inventories of archive holdings to ensure accuracy and completeness.
- Assist with retrieving and re-shelving documents as requested by various departments.
- Adhere strictly to data protection, confidentiality, and security protocols for sensitive information.
- Provide administrative support for archiving projects, including preparing reports and tracking progress.
- Identify and report any discrepancies or issues with archive records or systems.
Required Skills
- Proven experience in administrative support or data entry.
- Exceptional organizational skills and attention to detail.
- Proficiency in using office software (e.g., MS Office Suite, especially Excel).
- Ability to handle confidential information with discretion.
- Strong communication skills, both written and verbal, in English.
- Ability to work independently and as part of a team.
- Methodical and systematic approach to tasks.
Preferred Qualifications
- Prior experience in an archive, library, or records management environment.
- Familiarity with document management systems (DMS) or archiving software.
- Knowledge of basic archiving principles and best practices.
- Comfortable lifting and moving boxes (up to 10-15 kg) occasionally.
- A secondary language proficiency (e.g., German, French, Spanish) is a plus.
Perks & Benefits
- Flexible working hours within project mandates.
- Opportunity to gain experience in an international, prestigious environment.
- Competitive hourly wage.
- Supportive team and collaborative atmosphere.
- Professional development opportunities in information management.
How to Apply
Interested candidates are invited to submit their CV and a brief cover letter outlining their suitability for this casual Archive Clerk role. Please click on the link below to apply for the job.
