About Company
BDO Canada LLP is one of the leading accounting and advisory firms in Canada, providing assurance, accounting, tax, and advisory services to a wide range of clients. With a proud history dating back over a century, BDO is built on strong relationships and a commitment to helping our clients, our people, and our communities thrive. Our Kingston office is a vibrant and supportive environment, dedicated to delivering exceptional client service and fostering a culture of collaboration, continuous learning, and professional growth. We believe in understanding our clients’ businesses inside and out, offering practical advice and solutions that drive success. Joining BDO means becoming part of a team that is passionate about making a difference, both professionally and within the local community.
Job Description
Are you meticulously organized, detail-oriented, and looking to contribute your administrative skills to a dynamic and supportive environment? BDO Canada LLP, one of the leading accounting and advisory firms in Canada, is seeking a dedicated Part-Time Audit Documentation Assistant to join our Kingston office. This is an exceptional opportunity for an individual with a keen eye for accuracy and a strong work ethic to play a crucial role in the success of our audit engagements.
At BDO, we believe in building relationships and delivering exceptional client service. Our Kingston office prides itself on fostering a collaborative atmosphere where every team member’s contribution is recognized and valued. As an Audit Documentation Assistant, you will be an integral part of our Assurance & Accounting team, providing essential administrative and organizational support throughout the audit process. Your primary responsibility will involve managing and organizing a vast array of confidential client documentation, ensuring its accuracy, completeness, and accessibility for our audit professionals. This critical function directly supports the integrity and efficiency of our audit engagements, making you a key player in our commitment to excellence. This role is perfect for someone who thrives in a structured environment, possesses a meticulous approach to tasks, and enjoys contributing to the efficiency and integrity of financial reporting processes.
You will work closely with auditors, senior managers, and other team members, gaining valuable insight into the world of professional accounting and auditing standards. Your contributions will directly support the timely and effective execution of audit procedures, helping to maintain BDO’s rigorous standards of quality and compliance. This position requires a proactive individual who can manage multiple tasks concurrently, maintain strict confidentiality with sensitive financial information, and adapt to evolving priorities and deadlines within a fast-paced setting. It’s more than just clerical work; it’s about being the backbone of our documentation strategy, ensuring that every piece of information is precisely where it needs to be, when it needs to be there, thereby facilitating seamless workflow for our audit teams.
We are committed to fostering a culture of continuous learning and professional growth. While this is a part-time role, BDO offers comprehensive training and opportunities for skill development, exposure to various aspects of public accounting, and a supportive team environment. We understand the importance of work-life balance, and this part-time opportunity is designed to offer flexibility while providing meaningful engagement. If you are eager to apply your organizational talents in a professional setting and are looking for a flexible work arrangement that offers significant contributions and development, we encourage you to consider this vital position within our Kingston team. Join BDO and become a valued contributor to a firm that is dedicated to helping clients, people, and communities thrive across Canada.
Key Responsibilities
- Organize, file, and maintain audit workpapers, client documentation, and other confidential records, both physical and electronic, ensuring proper indexing and easy retrieval.
- Perform data entry and verification tasks with a high degree of accuracy and attention to detail.
- Assist audit teams with preparing, assembling, and distributing engagement letters, financial statements, and other client deliverables.
- Manage and track the flow of client information and documentation, ensuring all necessary items are received and processed in a timely manner.
- Ensure compliance with BDO's internal quality control procedures and relevant professional standards regarding documentation.
- Provide general administrative support to the Assurance & Accounting team as needed, including scheduling and correspondence.
- Maintain strict confidentiality of all client information and firm data.
- Assist with ad-hoc projects and tasks to support the overall efficiency of the audit practice.
Required Skills
- Exceptional organizational and time management skills.
- High level of accuracy and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong verbal and written communication skills.
- Ability to maintain strict confidentiality.
- Ability to work independently and as part of a team in a fast-paced environment.
- Proactive and self-motivated with a strong work ethic.
Preferred Qualifications
- Previous administrative or office experience, particularly within a professional services or accounting firm.
- Familiarity with document management systems.
- Basic understanding of accounting principles or financial terminology.
- Completion of a relevant college diploma or certificate program (e.g., Office Administration, Business Administration).
Perks & Benefits
- Flexible part-time hours to support work-life balance.
- Opportunity to gain valuable experience in a leading accounting firm.
- Supportive and collaborative team environment.
- Access to BDO's professional development resources and training programs.
- Meaningful work that directly contributes to the success of audit engagements.
- Opportunity to develop a deeper understanding of the accounting and audit profession.
How to Apply
Interested candidates are encouraged to apply by clicking the application link below. Please ensure your resume highlights your relevant organizational and administrative experience. We thank all applicants for their interest, however, only those selected for an interview will be contacted.