About Company
At Career.zycto, we believe in cultivating talent from the ground up, providing a nurturing and dynamic environment where emerging professionals can thrive. For an Entry-Level Calendar Coordinator, this means unparalleled opportunities to learn, contribute, and grow within a supportive team. We’re a forward-thinking organization dedicated to operational excellence and fostering a culture of continuous improvement. Join us, and become an integral part of a team that values precision, proactive communication, and your professional development. This is your chance to lay a strong foundation for a rewarding career.
Job Description
Are you meticulously organized, possess a keen eye for detail, and ready to kickstart your professional journey in a supportive environment? Career.zycto is seeking a motivated and enthusiastic Entry-Level Calendar Coordinator to join our administrative team in Cornwall. This pivotal role is perfect for an individual eager to develop their organizational and administrative skills, providing essential support to our management and various departments. As a Calendar Coordinator, you will be the backbone of our scheduling efficiency, ensuring that all appointments, meetings, and events are meticulously planned and executed without a hitch.
Your day will involve managing complex calendars, coordinating across multiple internal and external stakeholders, and anticipating scheduling conflicts before they arise. This isn’t just about booking rooms; it’s about optimizing time, facilitating seamless communication, and contributing directly to the operational flow of our organization. You will gain invaluable experience in professional communication, time management, and the use of various scheduling and collaboration tools. We’re looking for someone who is proactive, enjoys problem-solving, and is committed to maintaining a high level of accuracy and confidentiality. If you’re looking for an entry-level position that offers genuine growth potential and the chance to make a tangible impact from day one, Career.zycto is the place for you to learn and excel.
Key Responsibilities
- Manage and maintain multiple executive and team calendars, scheduling appointments, meetings, and events efficiently.
- Coordinate meeting logistics, including booking conference rooms, arranging virtual meeting links, and sending out invitations.
- Communicate effectively with internal and external stakeholders to confirm availability and relay schedule changes.
- Prepare and distribute meeting agendas, materials, and follow-up summaries as required.
- Anticipate potential scheduling conflicts and proactively propose solutions.
- Assist with basic administrative tasks, such as data entry, document preparation, and office supply management.
- Maintain strict confidentiality of sensitive information and schedules.
- Learn and adapt to new scheduling software and organizational tools as needed.
- Support special projects and initiatives as directed by the administrative team.
Required Skills
- High school diploma or equivalent; post-secondary education in office administration or related field is an asset.
- Exceptional organizational and time management skills.
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) or Google Workspace.
- Excellent verbal and written communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Proactive problem-solver with a positive, can-do attitude.
Preferred Qualifications
- Experience with calendar management software (e.g., Google Calendar, Microsoft Outlook Calendar).
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Previous experience in an office or administrative support role (volunteer or internship experience welcome).
Perks & Benefits
- Comprehensive health and dental benefits package.
- Paid time off and statutory holidays.
- Opportunities for professional development and training.
- Supportive and collaborative team environment.
- Modern office facilities in Cornwall.
- Employee assistance program.
How to Apply
Interested candidates are encouraged to apply by clicking the ‘Apply Now’ link below. Please ensure your resume and a brief cover letter highlighting your organizational skills and enthusiasm for this entry-level role are attached.
