About Company
The International Centre of Insect Physiology and Ecology (icipe) is an intergovernmental organisation headquartered in Nairobi, Kenya, that conducts research and training in insect science for sustainable development. Established in 1971, icipe’s mandate is to alleviate poverty, ensure food security, and improve the health of communities in Africa by developing and disseminating science-based knowledge and technologies that are environmentally friendly, affordable, and accessible. With a strong commitment to scientific excellence and societal impact, icipe plays a crucial role in addressing challenges related to agricultural pests, vectors of human and animal diseases, and beneficial insects, contributing significantly to global efforts in sustainable development. Our work spans diverse areas, from developing biological control agents to understanding the ecological dynamics of insect populations, all aimed at fostering sustainable solutions for Africa’s most pressing challenges. Joining icipe means contributing to a world-renowned institution dedicated to cutting-edge research and positive societal transformation.
Job Description
icipe is seeking a highly motivated and detail-oriented Data Entry Clerk to join our team in a remote capacity. This full-time position is critical for maintaining the accuracy and integrity of our vital research and operational data. As a Data Entry Clerk, you will be responsible for accurately inputting, updating, and verifying various types of information into our digital databases and systems. This role demands exceptional attention to detail, strong organizational skills, and a commitment to data confidentiality. You will play an essential part in supporting our scientific research and administrative functions by ensuring that all data is meticulously managed, accessible, and correctly structured. The ideal candidate will be adept at working independently, possess excellent time management capabilities, and be proficient with standard office software and data management tools. This remote opportunity offers the flexibility to work from anywhere within Kenya while contributing to impactful scientific endeavors. We are looking for someone who thrives in an autonomous environment, is highly reliable, and takes pride in delivering precise and well-organized data to support our critical scientific and operational activities. Your contribution will directly aid researchers and program managers in making informed decisions, fostering innovation and positive change.
Key Responsibilities
- Accurately input a high volume of alphanumeric data from various sources (e.g., forms, documents, reports) into designated databases, spreadsheets, and online platforms.
- Verify data for accuracy, completeness, and consistency, identifying and correcting errors, inconsistencies, or missing information in a timely manner.
- Maintain strict confidentiality and security of all sensitive information and adhere to data protection policies.
- Organize and file documents, both physical and digital, in an orderly system to ensure easy retrieval and record-keeping.
- Perform regular data backups and integrity checks to ensure data reliability and prevent loss.
- Generate reports, summaries, and spreadsheets from compiled data as required by various departments or research teams.
- Communicate effectively with team members, supervisors, and other stakeholders to resolve data discrepancies or gather missing information.
- Adhere strictly to data entry procedures, organizational guidelines, and quality standards.
- Assist with other administrative tasks, document preparation, and special projects as needed to support overall team operations and objectives.
Required Skills
- High school diploma or equivalent qualification.
- Proven experience (at least 6 months) as a Data Entry Clerk or in a similar administrative role requiring data management.
- Exceptional typing speed and accuracy (e.g., 45+ Words Per Minute with high accuracy).
- Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook, and experience with various data entry software.
- Strong attention to detail and a high level of accuracy in data input and verification.
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage workload effectively in a remote setting.
- Ability to work independently, demonstrate self-motivation, and meet deadlines without direct supervision.
- Strong written and verbal communication skills in English.
- Demonstrated ability to handle confidential and sensitive information responsibly and with integrity.
- Reliable internet connection and a conducive home office environment suitable for remote work.
Preferred Qualifications
- A diploma or certificate in a relevant field such as Information Technology, Business Administration, Office Management, or Records Management.
- Familiarity with specific research database systems, statistical software, or scientific data handling procedures.
- Experience with cloud-based collaboration tools (e.g., Google Workspace, Microsoft Teams) and project management software.
- Previous experience working in a research, NGO, academic, or international organization environment.
- Basic understanding of data privacy regulations and best practices (e.g., GDPR, local data protection laws).
Perks & Benefits
- Opportunity to contribute to impactful scientific research and sustainable development initiatives that benefit Africa.
- Flexible remote work arrangement, allowing for a better work-life balance and reduced commute.
- Access to continuous professional development and training opportunities to enhance skills.
- A supportive, inclusive, and collaborative team environment, fostering growth and learning even in a remote setting.
- Competitive remuneration package commensurate with experience and qualifications.
- Exposure to an international, multicultural organization with a global reach.
- Contribution to a mission-driven organization dedicated to solving critical global challenges.
How to Apply
Interested candidates are invited to submit their application, including a comprehensive cover letter detailing your suitability for the role and a detailed Curriculum Vitae (CV), through our official online portal. Please ensure your application highlights your relevant experience, typing speed proficiency, and meticulous attention to detail. Only shortlisted candidates who meet the specified criteria will be contacted for an interview. We encourage all qualified applicants to apply promptly by clicking on the application link below. Your application will be thoroughly reviewed by our recruitment team.