About Company
Are you an aspiring professional eager to begin your career journey in a dynamic, supportive environment? Career.zycto is a forward-thinking consultancy committed to connecting talent with opportunity across diverse sectors. We pride ourselves on fostering growth, providing robust support, and valuing every team member’s contribution. As a Document Control Assistant at our Dubai World Trade Centre office, you’ll discover a place where your organizational skills are honed, and your potential is recognized. Join us and contribute to a team that thrives on efficiency, precision, and a collaborative spirit, all while enjoying the flexibility you need to balance your professional and personal life.
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Job Description
Career.zycto is excited to offer an exceptional opportunity for a motivated and detail-oriented individual to join our team as a Document Control Assistant. This entry-level position, based at the prestigious Dubai World Trade Centre, is perfect for someone looking to kickstart their career in a professional office environment with the added benefit of flexible hours. If you possess excellent organizational skills, a keen eye for detail, and are eager to learn and grow, we encourage you to apply.
As a Document Control Assistant, you will play a crucial role in maintaining the integrity and accessibility of our vital documentation. Your primary responsibility will involve managing, filing, and tracking various documents, ensuring they are accurately recorded and easily retrievable. This position is fundamental to supporting our operational efficiency and compliance standards. You will be instrumental in implementing and adhering to our document control procedures, contributing directly to the smooth flow of information across departments.
This role is designed to provide comprehensive on-the-job training, making it ideal for recent graduates or individuals seeking their first professional experience. We are looking for someone who is proactive, reliable, and possesses a strong willingness to learn the intricacies of document management within a fast-paced corporate setting. The flexible hours offered for this position aim to accommodate diverse schedules, enabling you to balance your professional aspirations with personal commitments. You will gain invaluable experience in administrative processes, data management, and an understanding of organizational compliance, setting a strong foundation for a successful career path. Join Career.zycto and become a valued member of a team that champions meticulousness and collaborative success.
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Key Responsibilities
- Manage and maintain a comprehensive document control system, ensuring all documents are accurately logged, stored, and retrieved.
- Assist in the preparation, distribution, and archiving of project-related and operational documents.
- Ensure all documentation adheres to established company procedures, quality standards, and relevant regulatory requirements.
- Support project teams by providing timely access to necessary documentation and maintaining document registers.
- Conduct regular audits of physical and electronic documents to ensure accuracy and completeness.
- Assist with scanning, photocopying, and binding documents as required.
- Collaborate with various departments to ensure efficient document flow and information sharing.
- Identify and report any discrepancies or issues related to document control processes.
- Provide general administrative support to the office as needed.
Required Skills
- Exceptional organizational and time management skills.
- High level of accuracy and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong verbal and written communication skills in English.
- Ability to work independently and as part of a team.
- Proactive and eager to learn new systems and procedures.
Preferred Qualifications
- High school diploma or equivalent; a diploma or degree in Business Administration or a related field is a plus.
- Familiarity with document management systems (DMS) is advantageous but not required.
- Prior administrative or clerical experience, even on a voluntary basis.
- Ability to communicate effectively in Arabic is a significant asset.
Perks & Benefits
- Flexible working hours to support work-life balance.
- Comprehensive on-the-job training and mentorship program.
- Opportunity for professional growth and career development within a dynamic consultancy.
- Exposure to a diverse range of industries and projects.
- A supportive and collaborative work environment at a prime Dubai location.
- Potential for conversion to a full-time role based on performance and company needs.
How to Apply
Eager to embark on your career journey with Career.zycto? We invite you to apply by clicking on the application link below. Please ensure your resume highlights your organizational skills and any relevant experience. We look forward to reviewing your application and potentially welcoming you to our team.
