About Company
Precision and meticulous organization define the backbone of every successful project. At Career.zycto, we understand the critical role a skilled Document Controller plays in ensuring seamless information flow and project integrity. We’re a forward-thinking entity committed to operational excellence, where your ability to manage crucial documentation will directly contribute to our strategic objectives and project successes. Join a supportive team that values clarity, accuracy, and efficiency, providing the ideal environment for your expertise to shine and grow within a structured yet dynamic setting.
Job Description
Career.zycto is actively seeking a highly organised and detail-oriented Document Controller to join our growing team in Nuthall, Nottingham. This is an exceptional opportunity for a dedicated professional to play a pivotal role in managing and maintaining our critical project documentation, ensuring accuracy, accessibility, and compliance across all operations. As a Document Controller, you will be instrumental in supporting our project teams, facilitating efficient information exchange, and upholding the integrity of our document control systems. We are looking for someone who thrives in a structured environment, possesses excellent communication skills, and has a strong understanding of document management best practices.
In this role, you will be responsible for the entire lifecycle of project documents, from creation and distribution to archiving. Your work will directly impact project timelines and quality, making attention to detail and a proactive approach indispensable. You will interact with various internal departments and external stakeholders, so your ability to foster strong working relationships will be key. If you are passionate about process improvement, have a keen eye for detail, and are ready to take on a challenging yet rewarding position, we encourage you to apply and become a valued member of our Nuthall team.
Key Responsibilities
- Manage and maintain all project-related documentation, ensuring accuracy, quality, and integrity.
- Implement and adhere to document control procedures and company standards.
- Issue, record, and track all incoming and outgoing documents, drawings, and correspondence.
- Maintain electronic and hard copy filing systems, ensuring all documents are current and easily retrievable.
- Perform quality checks on documentation, ensuring compliance with project requirements and company templates.
- Liaise with project managers, engineers, contractors, and clients to ensure timely submission and retrieval of documents.
- Manage document revisions, ensuring proper version control and distribution of updated documents.
- Prepare document control reports and metrics as required by project management.
- Assist in the development and improvement of document control processes and systems.
- Provide training and support to team members on document control procedures and software usage.
Required Skills
- Minimum of 2 years of experience in a Document Controller role, preferably within construction, engineering, or a related industry.
- Proficiency in Electronic Document Management Systems (EDMS) and Microsoft Office Suite (Word, Excel, Outlook).
- Exceptional organisational skills and a meticulous attention to detail.
- Strong communication skills, both written and verbal, with the ability to interact professionally with all levels of staff and external parties.
- Ability to work independently and as part of a team in a fast-paced environment.
- Demonstrated ability to manage multiple priorities and meet tight deadlines.
- Understanding of document control principles and best practices.
Preferred Qualifications
- Relevant certification or diploma in administration, information management, or a related field.
- Experience with specific EDMS platforms such as SharePoint, Aconex, or similar.
- Familiarity with industry-specific document control standards and regulations.
- Experience in training and supporting others on document control systems.
Perks & Benefits
- Competitive salary package and annual performance reviews.
- Generous holiday allowance, increasing with service.
- Comprehensive health and wellness benefits package.
- Opportunities for professional development and career advancement.
- Supportive and collaborative team environment.
- Company pension scheme.
- Free on-site parking.
- Employee assistance program.
How to Apply
Interested candidates are encouraged to apply by clicking on the application link below. Please ensure your CV is up-to-date and highlights your relevant experience as a Document Controller. We look forward to reviewing your application.
