About Company
Imagine a workplace where your organizational skills directly impact the future. At Career.zycto, we believe in fostering environments where education thrives through efficient support. We empower our teams to make a tangible difference, ensuring smooth operations underpin every learning initiative. Joining us means becoming part of a dedicated group committed to excellence in educational administration. For an education admin support professional, this translates into a role where your attention to detail and proactive approach are highly valued, contributing significantly to our collective success and the wider community in Palma. We seek individuals eager to grow and apply their talents in a supportive setting.
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Job Description
Career.zycto is seeking a highly organized and proactive Education Admin Support professional to join our team in Pundanhar, Palma, on a part-time basis. This vital role is at the heart of our educational initiatives, ensuring the smooth and efficient running of daily administrative operations. As an Education Admin Support, you will play a crucial part in supporting our educators, learners, and management by managing schedules, coordinating resources, handling communications, and maintaining meticulous records.
This position requires an individual who thrives in a dynamic environment, possesses exceptional attention to detail, and is dedicated to fostering a positive and productive educational atmosphere. You will be the go-to person for administrative inquiries, logistical support, and ensuring that our educational programs are delivered without a hitch. Your ability to multitask, prioritize effectively, and communicate clearly will be key to your success. We are looking for someone who can anticipate needs, solve problems creatively, and contribute to a culture of continuous improvement.
The role offers a unique opportunity to contribute to the educational landscape of Palma, supporting programs that empower individuals and build community capacity. While part-time, the impact of your work will be significant, directly influencing the effectiveness and reach of our educational services. If you are passionate about education, possess strong administrative skills, and are looking for a rewarding part-time opportunity to make a difference, we encourage you to apply. Join Career.zycto and help us build a brighter future through education.
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Key Responsibilities
- Manage and maintain accurate records of student enrollments, attendance, and academic progress.
- Assist in the coordination and scheduling of classes, workshops, and educational events.
- Prepare and distribute educational materials, including syllabi, handouts, and presentations.
- Handle incoming and outgoing communications, including emails, phone calls, and in-person inquiries from students, parents, and staff.
- Support the administrative needs of educators, including photocopying, filing, and data entry.
- Maintain office supplies inventory and place orders as needed.
- Assist with basic financial tasks, such as processing invoices and tracking expenses related to educational programs.
- Ensure the educational facility is tidy, organized, and conducive to learning.
- Provide general administrative support to the management team as required.
- Assist in organizing and preparing for meetings, including taking minutes and distributing agendas.
Required Skills
- Proven experience in an administrative support role, preferably within an educational setting.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong verbal and written communication skills in English and Portuguese.
- High level of attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Strong problem-solving abilities and a proactive approach to work.
Preferred Qualifications
- A diploma or degree in Business Administration, Education, or a related field.
- Experience with educational management systems (EMS) or CRM software.
- Knowledge of local educational policies and procedures in Mozambique.
- Previous experience working with diverse student populations.
Perks & Benefits
- Competitive part-time salary.
- Opportunities for professional development and training.
- Supportive and collaborative work environment.
- Direct impact on community education initiatives.
- Flexible part-time working hours.
- Paid time off.
How to Apply
Interested candidates are encouraged to apply by clicking on the application link below. Please submit your CV and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. Your cover letter should highlight your skills in administrative support and your passion for contributing to education. We look forward to reviewing your application!
