About Company
Phoenix Beverages Limited is the leading beverage company in Mauritius, renowned for manufacturing and distributing a diverse and extensive portfolio of alcoholic and non-alcoholic beverages. With a rich heritage spanning over 60 years and a steadfast commitment to quality, innovation, and sustainability, we are deeply embedded in the Mauritian lifestyle. Our operations encompass brewing, bottling, and extensive distribution networks, serving both local and international markets with beloved brands. We pride ourselves on fostering a dynamic, inclusive work environment where creativity and collaboration thrive, and where every team member contributes significantly to our collective success and our positive impact on the community. We frequently engage in brand activations, product launches, corporate events, and impactful community outreach programs, making expertly managed events a crucial component of our marketing and engagement strategy.
Job Description
Are you a highly meticulous, exceptionally organized, and creatively driven individual with a profound passion for bringing events to life? Phoenix Beverages Limited is actively seeking an experienced and dynamic Event Coordinator with a strong specialization in logistics and venue management to join our vibrant and growing team based in Trèfles, Rose Hill. This pivotal role will be instrumental in the end-to-end planning, meticulous execution, and comprehensive oversight of a wide array of company events. These include, but are not limited to, high-profile product launches, critical corporate gatherings, engaging community outreach initiatives, and impactful promotional activities across Mauritius.
Your core responsibility will be to ensure a seamless logistical flow for every event, from initial concept to successful completion. This involves expertly researching and securing optimal venues, diligently managing a diverse range of vendor relationships, meticulously overseeing event budgets, and guaranteeing an absolutely flawless and memorable experience for all participants. This role demands a proactive approach, exceptional problem-solving capabilities, and the unwavering ability to thrive in a fast-paced, high-pressure environment where precision, attention to detail, and creative ingenuity are paramount. If you are deeply passionate about crafting unforgettable experiences and possess a proven track record in comprehensive event coordination, we warmly invite you to contribute your expertise to a company that daily touches the lives of Mauritians. Join us and play a key role in shaping the future success of our brand activations and enhancing our esteemed community presence.
Key Responsibilities
- Develop comprehensive event plans, including detailed timelines, meticulous budgets, and strategic resource allocation for a variety of company events.
- Conduct thorough research for suitable venues, negotiate advantageous contracts, and ensure all facility requirements, safety standards, and logistical needs are met.
- Manage all critical logistical aspects, including transportation, accommodation for guests/staff, audiovisual equipment setup, catering services, and comprehensive security arrangements.
- Source, evaluate, and cultivate strong relationships with external vendors, suppliers, and contractors to ensure the delivery of high-quality services within budgetary constraints.
- Obtain all necessary permits, licenses, and comprehensive insurance coverage for events, meticulously ensuring full compliance with all local regulations and industry standards.
- Coordinate all aspects of on-site event setup, precise execution, and efficient dismantle, providing hands-on support and proactive troubleshooting as required.
- Develop and rigorously manage event budgets, tracking all expenses meticulously and ensuring cost-effectiveness without ever compromising event quality or objectives.
- Create detailed event schedules, comprehensive run-of-shows, and clear briefings for internal teams, external vendors, and event participants.
- Implement robust contingency plans to effectively address any unforeseen issues, challenges, or emergencies that may arise during events.
- Conduct thorough post-event evaluations, gathering feedback, analyzing key data, and preparing insightful reports to assess success, measure ROI, and identify areas for continuous improvement.
- Maintain and regularly update a comprehensive database of preferred venues, trusted vendors, and key industry contacts.
- Collaborate closely and synergistically with marketing, sales, and brand teams to ensure all event objectives are perfectly aligned with the overall company strategy and brand messaging.
Required Skills
- Proven experience (minimum 3 years) in event coordination with a strong portfolio of successful events, particularly those involving complex logistics and multiple venues.
- Exceptional project management skills, with the ability to effectively manage multiple projects simultaneously and consistently meet tight deadlines.
- Strong negotiation and vendor management abilities, with a keen focus on securing the best value and quality.
- Excellent communication, interpersonal, and presentation skills, capable of interacting effectively with diverse stakeholders at all organizational levels.
- High level of organization, meticulous attention to detail, and a proactive problem-solving aptitude.
- Proficiency in event management software (e.g., Eventbrite, Cvent) and advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work both independently and collaboratively as part of a dynamic team, demonstrating strong leadership and initiative.
- Fluent in English and French, both written and spoken, to effectively communicate in the Mauritian context.
- Ability to remain calm, focused, and effective under pressure, especially during live event scenarios.
Preferred Qualifications
- Bachelor’s degree in Event Management, Marketing, Hospitality, Public Relations, or a closely related field.
- Certification in Event Management (e.g., Certified Meeting Professional – CMP).
- Familiarity with the Mauritian market, including local suppliers, event regulations, and prominent venues.
- Experience with large-scale brand activation campaigns and corporate social responsibility (CSR) events.
- Valid Mauritian driving license and a willingness to travel locally as required for event site visits and management.
Perks & Benefits
- Competitive salary package commensurate with experience and qualifications.
- Comprehensive health and wellness benefits plan.
- Generous paid time off and public holidays.
- Company pension scheme.
- Opportunities for professional development and continuous learning.
- Employee discounts on Phoenix Beverages products.
- A vibrant, collaborative, and supportive work environment.
- Direct contribution to high-impact brand initiatives across Mauritius.
How to Apply
If you are ready to take on this exciting challenge and contribute your expertise to a leading Mauritian company, we encourage you to apply! Please click on the application link below to submit your detailed CV and a compelling cover letter outlining your relevant experience and why you are the ideal candidate for this role. We look forward to reviewing your application.