About Company
Career.zycto isn’t just a recruitment agency; we’re a launchpad for exceptional talent. We partner with Kingston’s most vibrant businesses, connecting them with skilled professionals who can truly make an impact. For a freelance event planner, we offer unparalleled access to diverse wedding and corporate projects, allowing you to showcase your creativity and build an impressive portfolio. Thrive in an environment that values autonomy and innovative solutions, providing you with the support and resources to excel. We believe in fostering long-term relationships, empowering our talent to achieve their professional aspirations.
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Job Description
Are you a visionary Event Planner with a flair for orchestrating unforgettable experiences, whether grand weddings or sophisticated corporate affairs? Career.zycto is seeking a highly skilled and independent freelance Event Planner to join our dynamic network in August Town, Kingston. This unique opportunity allows you to leverage your expertise across a diverse portfolio of projects, working with various clients to bring their event dreams to life. From initial concept development and meticulous budget management to expert vendor coordination and flawless on-site execution, you will be the driving force behind seamless and spectacular events. We are looking for someone with an impeccable eye for detail, exceptional organizational prowess, and an unyielding passion for exceeding client expectations in Jamaica’s vibrant events landscape.
As a freelance professional partnering with Career.zycto, you will gain access to a curated selection of assignments, empowering you to manage your schedule and cultivate a rich and varied professional experience. You’ll work closely with clients, immersing yourself in their vision and translating their ideas into tangible, breathtaking realities. This involves everything from conceptualizing themes, designing layouts, and sourcing unique decor to negotiating contracts, managing timelines, and ensuring every single element aligns perfectly with the client’s aspirations. Our clients range from individuals celebrating milestone weddings to corporations hosting high-profile conferences, product launches, and gala dinners, providing a constant stream of diverse challenges and creative outlets.
This role demands not only creativity and superb problem-solving abilities but also a profound understanding of event logistics, local resources, and cultural nuances within the Jamaican context. You will be expected to demonstrate strong leadership during events, managing teams and unforeseen circumstances with grace and efficiency. If you thrive on challenges, possess a robust network of local suppliers, and are dedicated to delivering excellence with every event, we encourage you to connect with us. This is more than just a job; it’s a chance to build your legacy, one successful event at a time, supported by a platform committed to your growth and professional success. Join us in shaping memorable moments and creating lasting impressions across Kingston and beyond.
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Key Responsibilities
- Consult with clients to determine event objectives, requirements, and budget constraints.
- Develop comprehensive event proposals, including themes, venue selection, catering, entertainment, and décor concepts.
- Create and manage detailed event timelines, production schedules, and logistical plans.
- Source, negotiate, and manage contracts with a wide range of vendors (caterers, florists, photographers, audiovisual, transportation, etc.).
- Oversee event setup, execution, and breakdown, ensuring smooth operations, adherence to schedules, and effective problem resolution.
- Manage event budgets, track all expenses meticulously, and provide detailed financial reconciliation.
- Conduct thorough post-event evaluations to gather client feedback and identify areas for continuous improvement.
- Build and maintain strong, collaborative relationships with clients, vendors, and venue partners.
- Ensure all events comply with safety regulations, local permits, and any relevant legal requirements.
Required Skills
- Proven experience in event planning, specifically with a portfolio demonstrating success in both wedding and corporate events.
- Exceptional organizational and project management skills, capable of handling multiple events simultaneously.
- Strong negotiation and vendor management abilities, with a track record of securing favorable terms.
- Excellent communication (verbal and written) and interpersonal skills for client and team interactions.
- Proficiency in event management software, CRM tools, and Microsoft Office Suite (Word, Excel, PowerPoint).
- Expertise in budgeting, financial forecasting, and expense tracking for events.
- Outstanding creative vision and an impeccable eye for aesthetics, design, and detail.
- Ability to work independently, demonstrate initiative, and manage time effectively.
- Superior problem-solving capabilities and ability to remain calm and decisive under pressure.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
- Certification in Event Management (e.g., Certified Meeting Professional – CMP).
- Established network of local Jamaican vendors, suppliers, and venue contacts.
- In-depth familiarity with Kingston's event landscape, cultural nuances, and logistical challenges.
- A comprehensive portfolio showcasing a diverse range of successful past events (both weddings and corporate).
Perks & Benefits
- Flexible work schedule and significant autonomy in managing projects.
- Access to a diverse and exciting portfolio of wedding and corporate event opportunities.
- Competitive project-based or hourly compensation tailored to your experience and project scope.
- Opportunity to build and expand your professional network within Jamaica's events industry.
- Professional development through exposure to varied challenges and client requirements.
- Support from the Career.zycto platform for client acquisition and essential administrative tasks.
- Creative freedom to bring unique visions to life and make a tangible impact.
How to Apply
Ready to transform visions into reality? We invite passionate and experienced freelance Event Planners to join the Career.zycto network. Please submit your resume, a cover letter highlighting your relevant experience in wedding and corporate event planning, and a link to your portfolio (if available). Be sure to detail your approach to client satisfaction and problem-solving. We look forward to reviewing your application! Please click on the link below to apply for the job.
