About Company
Seeking to channel your creative flair into unforgettable moments? Career.zycto connects visionary talent with dynamic opportunities, empowering professionals like you to thrive. We believe in fostering an environment where innovation meets impeccable execution, transforming client dreams into spectacular realities. For an Event Planner, this means unparalleled flexibility and access to diverse projects, from intimate weddings to large-scale corporate galas. Join our network and leverage your expertise to craft extraordinary experiences that leave a lasting impression, all while enjoying the autonomy of freelance work.
Job Description
Career.zycto is excited to partner with an exceptionally talented and highly motivated Freelance Event Planner specializing in both wedding and corporate events in the vibrant Discovery Bay, St. Ann area. This unique opportunity allows you to showcase your creativity, organizational prowess, and client management skills across a diverse portfolio of projects. As a key partner, you will be instrumental in conceptualizing, planning, and executing flawless events that exceed client expectations, reflecting their vision and values.
We are looking for a self-starter with a passion for creating memorable experiences, someone who can seamlessly manage multiple projects from initial consultation to post-event follow-up. Your role will involve understanding client needs, developing detailed proposals, budgeting, vendor negotiation, timeline management, and on-site coordination. Whether it’s orchestrating a fairytale wedding against the backdrop of the Caribbean sea or executing a sophisticated corporate retreat, your ability to bring ideas to life with precision and style will be paramount.
This freelance position offers significant autonomy and flexibility, making it ideal for an experienced professional looking to expand their portfolio and work on exciting, varied projects without the constraints of a traditional 9-to-5. You will work closely with clients to understand their objectives, offering creative solutions and guiding them through every step of the planning process. Success in this role hinges on your ability to build strong client relationships, manage complex logistics, and maintain calm under pressure, ensuring every event is executed to perfection. If you are passionate about design, meticulous in your planning, and thrive on turning visions into reality, we encourage you to join our network of elite freelance professionals, contributing to unforgettable moments across Jamaica.
Key Responsibilities
- Conduct initial client consultations to understand event objectives, preferences, and budget for both wedding and corporate events.
- Develop comprehensive event proposals, including themes, concepts, décor, catering, entertainment, and logistics.
- Create detailed event timelines, production schedules, and floor plans.
- Source, negotiate with, and manage a diverse range of vendors (caterers, venues, photographers, florists, entertainers, AV specialists, etc.).
- Manage event budgets, track expenses, and ensure profitability.
- Coordinate all pre-event logistics, rehearsals, and setup.
- Provide on-site event management and coordination, ensuring smooth execution from start to finish.
- Handle client communication, managing expectations and providing regular updates throughout the planning process.
- Conduct post-event evaluations and provide feedback for continuous improvement.
- Maintain a current understanding of industry trends, venues, and suppliers in the St. Ann region.
Required Skills
- Proven experience in event planning, specifically with both wedding and corporate events.
- Exceptional organizational and project management skills.
- Strong negotiation and vendor management abilities.
- Excellent communication and interpersonal skills.
- Proficiency in event management software (e.g., Aisle Planner, Eventbrite) and Microsoft Office Suite.
- Ability to manage multiple projects simultaneously under tight deadlines.
- Creative problem-solver with a keen eye for detail.
- Budget management expertise.
- Client-focused approach with a dedication to delivering outstanding service.
- Valid driver's license and reliable transportation.
Preferred Qualifications
- Certification in Event Planning (e.g., CSEP, CMP).
- Established network of local vendors and venues in St. Ann and surrounding parishes.
- Experience with luxury events or high-profile clients.
- Proficiency in graphic design tools (e.g., Canva, Adobe Creative Suite) for mood boards and promotional materials.
- Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
Perks & Benefits
- Flexible work schedule allowing for work-life balance.
- Opportunity to work on diverse and exciting projects.
- Autonomy in managing your client portfolio.
- Competitive compensation structure per project.
- Networking opportunities within the event industry.
- Professional growth and portfolio expansion.
How to Apply
Interested candidates are encouraged to click on the application link below to submit their detailed resume, a cover letter highlighting their experience in both wedding and corporate event planning, and a portfolio showcasing their past successful events. Please include references from previous clients or employers.
