About Company
Seeking dynamic opportunities? Career.zycto connects exceptional talent with diverse projects, fostering a vibrant ecosystem for professionals to thrive. We are not just a platform; we are a growth partner for individuals ready to make a significant impact. For an Event Planner, this means unparalleled access to varied, exciting engagements, from intimate weddings to grand corporate galas, allowing you to build an impressive portfolio and expand your professional network. Embrace autonomy and creativity with us, where your skills are celebrated and your contributions genuinely valued.
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Job Description
Are you a highly creative, meticulously organized, and client-focused event planning professional with a passion for bringing visions to life? Career.zycto is actively seeking a talented Freelance Event Planner specializing in both wedding and corporate events to join our network of exceptional professionals in Norman Gardens, Kingston. This is an exciting opportunity for a seasoned planner to manage projects from conceptualization to flawless execution, working with a diverse range of clients and event types. If you thrive on creativity, possess strong project management skills, and excel at transforming ideas into unforgettable experiences, we want to hear from you.
In this pivotal freelance role, you will be the driving force behind memorable occasions. From the romantic elegance of a dream wedding to the professional sophistication of a corporate conference, your expertise will ensure every detail is meticulously planned and perfectly executed. You will engage directly with clients, understand their unique needs and aspirations, and translate them into a coherent, compelling event strategy. This includes budget management, vendor selection and negotiation, timeline development, and on-site coordination. We are looking for an individual who is not only adept at logistics but also possesses an innate ability to anticipate challenges, solve problems creatively, and maintain a calm, professional demeanor under pressure. Your success will be measured by client satisfaction and the seamless delivery of high-quality events that exceed expectations. Join us in shaping extraordinary experiences across Kingston’s vibrant event landscape.
Key Responsibilities
- Serve as the primary point of contact for clients, understanding their vision, requirements, and budget for both wedding and corporate events.
- Develop comprehensive event proposals, including detailed concepts, themes, timelines, and cost estimates.
- Manage event budgets meticulously, ensuring all expenses are tracked and kept within agreed-upon limits.
- Source, negotiate with, and manage a diverse range of vendors (caterers, venues, decorators, photographers, entertainment, AV, etc.) to secure the best services and rates.
- Create detailed event schedules, layouts, and logistical plans, coordinating all operational aspects.
- Oversee on-site event execution, managing setup, breakdown, and all activities during the event to ensure smooth operation.
- Provide innovative and creative solutions for event design, decor, and overall guest experience.
- Conduct post-event evaluations, gathering feedback and preparing reports to assess success and identify areas for improvement.
- Maintain up-to-date knowledge of industry trends, best practices, and new technologies in event planning.
- Handle unexpected issues or emergencies professionally and efficiently.
Required Skills
- Proven experience in event planning, specifically with both wedding and corporate events.
- Exceptional client management and communication skills, both written and verbal.
- Strong project management abilities, including organization, multitasking, and attention to detail.
- Proficiency in budget creation and financial management for events.
- Excellent negotiation and vendor management capabilities.
- Creative flair and an eye for aesthetics and design.
- Ability to work independently and as part of a collaborative team, adapting to various project needs.
- Problem-solving skills and the ability to remain calm and effective under pressure.
- Proficiency with event planning software and Microsoft Office Suite (Word, Excel, PowerPoint).
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
- Certification in Event Management (e.g., CSEP – Certified Special Events Professional).
- A strong portfolio showcasing a diverse range of successful events.
- Existing network of reputable vendors in Kingston, Jamaica.
- Experience with digital event platforms for virtual or hybrid events.
Perks & Benefits
- Opportunity to work on a diverse portfolio of exciting wedding and corporate events.
- Flexible work schedule tailored to project demands.
- Competitive project-based compensation commensurate with event scope and experience.
- Autonomy in managing your projects and client relationships.
- Professional growth through varied challenges and client interactions.
- Expand your professional network within the vibrant Kingston event industry.
- Supportive platform connecting you with resources and opportunities.
How to Apply
If you are a talented freelance event planner eager to bring your expertise to a dynamic array of projects, we invite you to apply. Please click on the application link below to submit your resume, a cover letter highlighting your experience with both wedding and corporate events, and a link to your online portfolio or a selection of your best event photos.
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