About Company
Looking to elevate your event planning career with diverse projects? Career.zycto offers a dynamic platform connecting talented professionals with exciting opportunities across Jamaica. We’re a forward-thinking recruitment agency dedicated to fostering growth and delivering exceptional talent solutions. For an Event Planner, this means access to a vibrant portfolio of clients, from intimate weddings to large-scale corporate galas, without the overhead of independent client acquisition. Join a network where your creativity is valued, your expertise is sought after, and every project brings new challenges and rewards, empowering you to shape memorable experiences. Discover your next grand event with us.
Job Description
Career.zycto is seeking highly creative, organized, and experienced freelance Event Planners specializing in both wedding and corporate events. This is a unique opportunity for a motivated professional to leverage their expertise across a diverse portfolio of clients in Meadowbrook, St. Andrew, and wider Jamaica. As a freelance Event Planner, you will be instrumental in bringing our clients’ visions to life, from the initial concept and meticulous planning stages to flawless execution. You will manage multiple projects simultaneously, demonstrating exceptional communication, negotiation, and problem-solving skills under pressure. We are looking for an individual who is passionate about creating unforgettable experiences, possesses an innate understanding of aesthetics and logistics, and thrives in a dynamic, client-focused environment.
Your portfolio should showcase a strong track record in both romantic wedding celebrations and polished corporate functions, demonstrating versatility and attention to detail regardless of the event’s scale or nature. You will be responsible for client consultations, budget management, vendor negotiations, timeline development, and on-site coordination, ensuring every element aligns with the client’s objectives and our high standards. This freelance role offers the flexibility to manage your own schedule while being supported by Career.zycto’s extensive network and resources. If you are an independent professional with a flair for orchestrating extraordinary events and a commitment to excellence, we invite you to partner with us and turn visions into stunning realities.
Key Responsibilities
- Conduct thorough client consultations to understand vision, objectives, and budgetary requirements for both wedding and corporate events.
- Develop detailed event proposals, including creative concepts, themes, vendor recommendations, and comprehensive timelines.
- Manage event budgets meticulously, tracking all expenditures and ensuring events are delivered within financial parameters.
- Source, negotiate with, and manage a diverse range of vendors (caterers, venues, florists, photographers, entertainers, AV specialists etc.) to secure optimal services and pricing.
- Oversee all logistical aspects, including venue selection, layout, décor, catering, entertainment, and technical requirements.
- Coordinate on-site event setup, execution, and breakdown, ensuring seamless operations and timely resolution of any issues.
- Act as the primary point of contact for clients and vendors, maintaining clear and proactive communication throughout the planning process.
- Develop and manage comprehensive event timelines, production schedules, and floor plans.
- Ensure all events comply with safety regulations, local ordinances, and client specific requirements.
- Provide post-event analysis and feedback to clients, identifying areas for continuous improvement.
Required Skills
- Proven experience as an Event Planner with a strong portfolio of both wedding and corporate events.
- Exceptional organizational and project management skills.
- Strong negotiation and vendor management abilities.
- Excellent communication, interpersonal, and client relation skills.
- Proficiency in budget management and financial tracking.
- Ability to work independently and manage multiple projects simultaneously.
- Advanced problem-solving and decision-making capabilities under pressure.
- Creative flair and a keen eye for aesthetics and detail.
- Proficiency in event management software and Microsoft Office Suite (Word, Excel, PowerPoint).
Preferred Qualifications
- Bachelor’s degree in Hospitality Management, Marketing, Communications, or a related field.
- Certification in Event Planning (e.g., CMP, CSEP).
- Extensive network of local vendors and venues in Jamaica.
- Experience with digital event platforms and virtual/hybrid event execution.
- Knowledge of current event trends and industry best practices.
Perks & Benefits
- Flexible work schedule, allowing for work-life balance.
- Opportunity to work on diverse and exciting projects across various industries.
- Access to Career.zycto's extensive client network and resources.
- Competitive project-based compensation.
- Professional growth through challenging assignments.
- Independence in managing your client engagements and creative vision.
- Potential for long-term partnerships and recurring project opportunities.
How to Apply
Ready to bring your event planning expertise to a new level? We encourage all qualified and passionate candidates to submit their application. Please click on the link below to apply directly, ensuring you include your detailed resume, a cover letter highlighting your experience in both wedding and corporate event planning, and a link to your online portfolio or a document showcasing your past successful events.
