About Company
Career.zycto is where exceptional event experiences come to life, driven by visionary talent like you. We specialize in connecting top-tier professionals with diverse projects, ensuring every occasion, from intimate weddings to large-scale corporate galas, is flawlessly executed and unforgettable. We believe in empowering our freelance partners, offering the autonomy and variety needed to truly thrive. Join our network and discover a world of creative possibilities where your expertise is not just valued, but essential to crafting memorable moments for our discerning clientele. Your journey to impactful event creation starts here.
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Job Description
Are you a highly creative, detail-oriented, and experienced event planner with a passion for transforming visions into extraordinary realities? Career.zycto is seeking a dynamic freelance Event Planner specializing in both wedding and corporate events to join our network in Trench Town, Kingston. This is a unique opportunity for a self-motivated professional to leverage their expertise across diverse projects, from intimate romantic celebrations to large-scale professional gatherings.
As our freelance Event Planner, you will be the driving force behind the seamless execution of our clients’ most significant moments. You will be responsible for conceptualizing, planning, and managing events from initial client consultation through to post-event evaluation. This role demands a blend of artistic flair, meticulous organization, and robust vendor management skills. For weddings, you’ll help couples bring their dream day to life, navigating everything from venue selection and décor design to catering and entertainment, ensuring every detail reflects their unique love story. For corporate clients, you’ll plan conferences, product launches, gala dinners, and team-building events that align with their brand identity and strategic objectives, delivering impactful experiences that resonate with attendees.
We are looking for someone who thrives on challenge, possesses exceptional problem-solving abilities, and can maintain composure in fast-paced environments. Your ability to manage budgets effectively, negotiate favorable terms with suppliers, and coordinate multiple moving parts will be critical to your success. This freelance position offers unparalleled flexibility, allowing you to manage your own schedule and take on projects that align with your expertise and availability. While much of the planning can be done remotely, on-site presence will be required for consultations, venue visits, and event execution within Kingston and surrounding areas. If you are eager to showcase your talent, grow your portfolio, and work with a variety of exciting clients, we encourage you to apply and become a valued part of the Career.zycto ecosystem, delivering excellence one unforgettable event at a time.
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Key Responsibilities
- Conduct initial client consultations to understand their vision, objectives, and budget for both wedding and corporate events.
- Develop comprehensive event proposals, including themes, décor concepts, vendor recommendations, and detailed timelines.
- Manage all aspects of event logistics, including venue scouting, catering, entertainment, audiovisual, transportation, and accommodation.
- Negotiate contracts and manage relationships with vendors, ensuring high-quality service delivery within budgetary constraints.
- Create and adhere to detailed event budgets, tracking expenses and providing regular financial updates to clients.
- Oversee on-site event setup, execution, and breakdown, ensuring all elements are perfectly aligned with the event plan.
- Coordinate with all involved parties, including clients, vendors, and venue staff, to ensure smooth communication and flawless execution.
- Implement contingency plans for unforeseen issues during events, demonstrating strong problem-solving skills.
- Conduct post-event evaluations, gathering feedback and preparing reports on event success and areas for improvement.
- Stay abreast of industry trends, innovations, and best practices in both wedding and corporate event planning.
Required Skills
- Minimum of 3 years of proven experience in event planning, with a strong portfolio showcasing both wedding and corporate events.
- Exceptional organizational skills and meticulous attention to detail.
- Strong negotiation and vendor management capabilities.
- Excellent written and verbal communication skills, with the ability to articulate ideas clearly and persuasively.
- Proficiency in budget management and financial tracking for events.
- Demonstrated creative vision for event design and theme development.
- Ability to work independently, manage multiple projects simultaneously, and meet deadlines.
- Proficiency with event management software (e.g., Asana, Trello, Microsoft Project) and standard office suites.
- Strong problem-solving skills and the ability to remain calm and effective under pressure.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Event Management, Marketing, Communications, or a related field.
- Certification in Event Planning (e.g., Certified Special Event Professional – CSEP, Certified Meeting Professional – CMP).
- Established network of reliable vendors and venues within Kingston, Jamaica.
- Experience with planning and executing virtual or hybrid events.
- Proficiency in graphic design tools for creating event layouts or marketing materials.
Perks & Benefits
- Flexible work schedule and significant autonomy in project management.
- Opportunity to work on a diverse range of exciting wedding and corporate projects.
- Competitive project-based compensation that reflects your expertise and the scope of work.
- Chance to build and expand your professional portfolio and personal brand.
- Access to a supportive network and resources within Career.zycto.
- Creative freedom to innovate and bring unique event concepts to life.
- Opportunities for professional development and continuous learning within the event industry.
How to Apply
Ready to transform visions into unforgettable realities? We invite passionate and experienced freelance event planners to submit their application. Please compile your resume, a cover letter highlighting your experience with both wedding and corporate events, and a portfolio showcasing your past successful projects. Send all materials to the email address provided below.
