About Company
Career.zycto specializes in connecting exceptional talent with dynamic opportunities across diverse industries. We champion flexibility, innovation, and impactful partnerships, understanding that the modern professional thrives when their environment fosters creativity and autonomy. For an event planner, this means collaborating with a partner that values your unique vision and provides the platform to execute memorable experiences, from intimate weddings to large-scale corporate functions. Join us and leverage our network to elevate your freelance career, crafting unforgettable moments while maintaining control over your professional journey.
Advertisement
Job Description
Are you an exceptionally creative and highly organized event planning professional seeking to expand your portfolio with diverse and impactful projects? Career.zycto, a leading talent connector, is searching for a dynamic Freelance Event Planner specializing in both elegant weddings and sophisticated corporate events to join our network of top-tier talent. Based in Norman Gardens, Kingston, you will have the unique opportunity to collaborate with a varied clientele, bringing their visions to life with precision and flair. This freelance role offers unparalleled flexibility, allowing you to manage your own schedule while taking on exciting projects that challenge your creativity and expand your professional reach.
As an Event Planner connected through Career.zycto, you will be instrumental in conceptualizing, planning, and executing unforgettable events from inception to flawless completion. Your expertise will cover the full spectrum of event management, including detailed client consultations to understand their specific needs and aspirations, meticulous budget formulation and adherence, and astute negotiation with vendors to secure the best services and rates. We are looking for someone who can craft compelling event narratives, whether it’s a romantic wedding ceremony, a high-stakes corporate conference, a product launch, or an elegant gala dinner. You will be responsible for developing comprehensive timelines, managing logistics, coordinating on-site activities, and ensuring every detail aligns with the client’s vision and budget.
This is more than just a planning role; it’s an opportunity to be an artisan of experiences. You will leverage your excellent communication skills to liaise effectively with clients, vendors, and service providers, maintaining transparency and building strong relationships. Your ability to anticipate challenges, troubleshoot on the fly, and maintain composure under pressure will be critical to your success. We value planners who bring innovative ideas, a strong aesthetic sense, and a passion for creating truly memorable occasions. If you thrive in a fast-paced environment, possess an impeccable eye for detail, and are eager to work on diverse projects across Norman Gardens, Kingston, and beyond, then Career.zycto offers the perfect platform for your talents to shine. Elevate your freelance career by joining a network that empowers you to deliver excellence and build a standout portfolio.
Advertisement
Key Responsibilities
- Conduct thorough client consultations to understand event objectives, visions, and budgetary constraints for both wedding and corporate clients.
- Develop detailed event proposals, including theme, venue suggestions, vendor recommendations, and comprehensive budget breakdowns.
- Manage all aspects of event logistics, from vendor negotiation and contract management to scheduling and on-site coordination.
- Create and manage critical event timelines, ensuring all milestones are met efficiently and effectively.
- Oversee event setup, execution, and breakdown, acting as the primary point of contact for clients and vendors.
- Proactively identify and resolve any issues or challenges that arise before or during events, maintaining a calm and professional demeanor.
- Utilize project management tools and software to track progress, communicate updates, and manage resources.
- Conduct post-event evaluations to gather feedback, analyze success metrics, and identify areas for improvement.
Required Skills
- Minimum of 3 years of proven experience in event planning, with a strong portfolio showcasing both wedding and corporate events.
- Exceptional organizational and time management skills, with a keen eye for detail.
- Strong negotiation and vendor management abilities.
- Excellent verbal and written communication skills, with the ability to articulate complex ideas clearly.
- Proficiency in event management software (e.g., Aisle Planner, Cvent, Monday.com) and Microsoft Office Suite.
- Creative flair and a passion for designing unique and memorable experiences.
- Demonstrated ability to work independently, manage multiple projects simultaneously, and meet deadlines.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
- Professional certification in event planning (e.g., Certified Meeting Professional – CMP, Certified Special Events Professional – CSEP).
- Established network of reliable vendors and venues within the Kingston area.
- Experience with marketing and promotional strategies for events.
- Ability to speak multiple languages is a plus.
Perks & Benefits
- Flexible work schedule and autonomy in project selection.
- Opportunity to build a diverse and high-profile portfolio through varied clientele.
- Access to Career.zycto's extensive client network and professional resources.
- Competitive project-based compensation, reflective of experience and project scope.
- Support for professional development and continuous learning opportunities.
- Work from anywhere, allowing for greater work-life integration.
How to Apply
Interested candidates are encouraged to submit a comprehensive application including your resume, a cover letter outlining your experience in both wedding and corporate event planning, and a link to your online portfolio (if available). Please emphasize your most successful projects and what makes you an ideal fit for a freelance role with Career.zycto. We look forward to reviewing your application and exploring how your talents can enrich our network. Click on the link below to apply for the job.
