About Company
Crafting unforgettable moments is at the heart of what we do at Career.zycto. We are a dynamic platform connecting top-tier talent with exciting opportunities across various industries. For freelance event planners, we represent a gateway to diverse and challenging projects, from intimate weddings to grand corporate galas. We pride ourselves on fostering a collaborative environment where creativity flourishes, and professional growth is paramount. Join our network and transform your passion for planning into impactful, celebrated events that leave a lasting impression.
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Job Description
Are you a visionary event planner with a passion for transforming ideas into spectacular realities? Career.zycto is seeking a highly creative, organized, and self-driven Freelance Event Planner specializing in both enchanting weddings and impactful corporate events. Based in Kingston, Jamaica, this role offers the unique opportunity to manage diverse projects, leveraging your expertise to craft memorable experiences for a wide range of clients.
As a Freelance Event Planner with Career.zycto, you will be the maestro behind every detail, from initial concept development to flawless execution. Your portfolio will span everything from intimate ceremonies and grand matrimonial celebrations that reflect a couple’s unique love story, to high-profile corporate conferences, product launches, and gala dinners designed to elevate brand presence and achieve strategic objectives. This is an autonomous role, requiring you to proactively engage with clients, understand their vision, and translate it into a meticulously planned event.
You will be responsible for end-to-end event management, which includes comprehensive budget creation and oversight, meticulous vendor sourcing and negotiation (including caterers, venues, florists, entertainment, photographers, and technical support), detailed timeline management, and on-site coordination. Your ability to anticipate challenges, solve problems creatively under pressure, and maintain a calm, professional demeanor will be crucial for success. We are looking for an individual who thrives on delivering exceptional client satisfaction, ensuring every event not only meets but exceeds expectations.
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This freelance opportunity allows for significant flexibility and the chance to build a diverse and impressive portfolio under the Career.zycto umbrella. While much of the planning can be managed remotely, a strong commitment to on-site presence for key meetings, venue inspections, and, most importantly, during event execution, is essential. If you possess a keen eye for aesthetics, impeccable organizational skills, and a proven track record of orchestrating successful events that leave a lasting impression, we invite you to join our network of talented professionals and embark on exciting new ventures.
Key Responsibilities
- Conduct thorough client consultations to understand event objectives, visions, and budget constraints for both wedding and corporate events.
- Develop detailed event proposals, including theme, design, vendor recommendations, timelines, and comprehensive budgets.
- Source, negotiate with, and manage a diverse range of vendors (venues, caterers, florists, photographers, entertainment, AV, etc.).
- Create and manage meticulous event timelines, checklists, and floor plans to ensure seamless execution.
- Oversee all logistical aspects, including permits, insurance, transportation, and guest management.
- Manage event budgets efficiently, tracking all expenses and providing regular reports to clients.
- Provide exceptional on-site event coordination and management on the day of the event, ensuring all elements are executed flawlessly.
- Conduct post-event evaluations, gather feedback, and prepare final reports for clients.
- Proactively identify and address potential issues or challenges, offering creative and effective solutions.
- Maintain up-to-date knowledge of industry trends, venues, and suppliers in Kingston, Jamaica.
Required Skills
- Minimum of 3 years of proven professional experience in event planning, specifically with both wedding and corporate events.
- Exceptional organizational skills with meticulous attention to detail and ability to manage multiple projects simultaneously.
- Strong communication, negotiation, and interpersonal skills, capable of building rapport with clients and vendors.
- Demonstrated creativity and ability to develop unique, impactful event concepts.
- Proficiency in event management software and project management tools.
- Expertise in budget management, cost analysis, and contract negotiation.
- Ability to work independently as a freelance professional, demonstrating initiative and strong problem-solving skills.
- Flexible schedule, including availability for evenings, weekends, and holidays as required by events.
- Valid driver's license and access to reliable transportation for client meetings, venue visits, and event days in Kingston and surrounding areas.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Marketing, Public Relations, or a related field.
- Professional certification in Event Planning (e.g., Certified Meeting Professional – CMP, Certified Special Events Professional – CSEP).
- A compelling portfolio showcasing a diverse range of successful wedding and corporate events.
- Established network of reliable vendors and suppliers in Kingston, Jamaica.
- Experience with marketing and client acquisition strategies for freelance services.
- Bilingual proficiency (e.g., English and Spanish) to cater to a broader client base.
Perks & Benefits
- Flexible work schedule and autonomy in managing your projects.
- Opportunity to significantly expand and diversify your professional portfolio.
- Access to a wide network of industry professionals and potential clients through Career.zycto.
- Competitive, project-based compensation reflecting your expertise and the scope of work.
- Professional development resources and support to hone your skills.
- The chance to work on exciting and varied events across wedding and corporate sectors in a dynamic market.
How to Apply
Interested candidates are invited to submit their comprehensive resume, a compelling cover letter highlighting their relevant experience in both wedding and corporate event planning, and a portfolio showcasing past successful events. Please include references from previous clients or employers. Click the application link below to apply.
