About Company
At Career.zycto, we believe in connecting passion with purpose. We are a dynamic, forward-thinking organization committed to fostering a collaborative environment where creativity thrives. We’re dedicated to delivering exceptional experiences, whether for our internal teams or external partners, and we understand that truly memorable events begin with meticulous planning and a visionary touch. For an Event Planner, Career.zycto offers unparalleled flexibility and the exciting opportunity to shape diverse projects, making a tangible impact with every unique occasion you orchestrate. Join us and bring your event expertise to a place where your talent is truly celebrated.
Job Description
This role is for a highly creative, organized, and experienced Event Planner who thrives on transforming visions into unforgettable realities. As a freelance Event Planner specializing in both wedding and corporate events for Career.zycto, you will be instrumental in conceptualizing, planning, and executing a diverse portfolio of events, ranging from intimate wedding ceremonies to large-scale corporate conferences and galas. This position requires a keen eye for detail, exceptional project management skills, and the ability to manage multiple events simultaneously while adhering to strict timelines and budgets. You will work closely with clients to understand their unique requirements, develop innovative concepts, source vendors, negotiate contracts, and oversee all logistical aspects to ensure flawless execution. The ideal candidate will possess a strong network of local vendors, a deep understanding of the New Kingston event landscape, and a proven track record of delivering successful, high-quality events. This is an exciting opportunity for an entrepreneurial professional to leverage their expertise, build a robust portfolio, and collaborate with a forward-thinking team committed to excellence. You will be responsible for creating detailed event proposals, managing client communications, coordinating on-site event operations, and ensuring all events reflect the desired brand image and exceed client expectations. Your ability to adapt, innovate, and problem-solve under pressure will be key to your success in this dynamic and rewarding role, contributing directly to our reputation for impeccable event experiences. This freelance position offers significant autonomy and the chance to truly own your projects from inception to grand finale.
Key Responsibilities
- Consult with clients to determine event objectives, themes, and budgets for both wedding and corporate events.
- Develop comprehensive event proposals, including detailed timelines, cost estimates, and vendor recommendations.
- Source, evaluate, and negotiate contracts with a variety of vendors (caterers, venues, decorators, photographers, entertainment, etc.).
- Manage event budgets, track expenses, and ensure financial targets are met while optimizing cost-effectiveness.
- Coordinate all logistical aspects, including venue setup, technical requirements, transportation, and guest management.
- Oversee on-site event execution, ensuring smooth operations, adherence to schedules, and swift resolution of any issues.
- Maintain strong client relationships through regular communication, proactive problem-solving, and exceptional service.
- Conduct post-event evaluations, gather feedback, and provide insightful recommendations for future improvements.
- Stay updated on industry trends, best practices, innovative event technologies, and local regulations relevant to event planning.
Required Skills
- Proven experience in event planning, specifically with both wedding and corporate events.
- Exceptional project management, organizational, and time management skills.
- Strong vendor negotiation and relationship management abilities.
- Excellent communication, presentation, and interpersonal skills.
- Proficiency in event management software and Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work independently, prioritize tasks effectively, and manage multiple projects concurrently.
- Creative problem-solving skills and adaptability in fast-paced, high-pressure environments.
- In-depth knowledge of local venues, suppliers, and service providers in Kingston, Jamaica.
- Demonstrated ability to manage budgets and deliver events within financial parameters.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
- Certification in Event Management (e.g., CMP – Certified Meeting Professional).
- Portfolio showcasing successful wedding and corporate events with client testimonials.
- Proficiency in graphic design tools for creating event layouts or promotional materials.
- Experience with virtual or hybrid event planning platforms and technologies.
Perks & Benefits
- Flexible working hours and remote work options within a hybrid model.
- Opportunity to work on diverse and high-profile projects, expanding your portfolio.
- Access to a network of industry professionals and cutting-edge event resources.
- Professional development and continuous learning opportunities.
- Significant autonomy in managing your event portfolio and client relationships.
- Competitive project-based compensation reflecting your expertise and project scope.
How to Apply
Ready to bring your event planning expertise to Career.zycto? Please click on the application link below to submit your resume, cover letter detailing your relevant experience in wedding and corporate event planning, and a link to your event portfolio (if available). We look forward to reviewing your application!
