About Company
Are you a visionary event planner seeking dynamic opportunities to bring your creative concepts to life? Career.zycto serves as a bridge, connecting exceptional freelance talent with diverse clients across Jamaica, ranging from intimate weddings to large-scale corporate galas. We understand the unique rhythm of the event industry and the entrepreneurial spirit of a dedicated planner. Join our network to unlock access to a curated portfolio of exciting projects, offering unparalleled flexibility and a platform to expand your professional repertoire. With us, you’ll find a supportive environment that champions your autonomy and celebrates your impact on unforgettable experiences.
Job Description
Career.zycto is actively seeking a highly skilled and passionate freelance Event Planner specializing in both wedding and corporate events to join our dynamic network. As an Event Planner, you will be the creative force and organizational backbone behind a diverse range of memorable occasions for our clients in August Town, Kingston, and surrounding areas. This is a unique opportunity for an independent professional to leverage their expertise and build a robust portfolio while enjoying the flexibility that freelance work offers.
In this pivotal role, you will be responsible for conceptualizing, planning, and executing events from initial client brief to post-event evaluation. Your portfolio will include everything from enchanting wedding ceremonies and receptions to sophisticated corporate conferences, product launches, gala dinners, and team-building retreats. You will work closely with clients to understand their vision, budget, and objectives, translating their desires into flawlessly executed events that exceed expectations. This position demands exceptional creativity, meticulous attention to detail, robust project management skills, and a strong network of local vendors and suppliers.
We are looking for someone who thrives in a fast-paced environment, can manage multiple projects simultaneously, and possesses an innate ability to problem-solve under pressure. Your success will be measured by client satisfaction, the seamless execution of events, and your capacity to deliver unique and impactful experiences. If you are a self-starter with a proven track record in event planning, eager to take on diverse challenges and shape unforgettable moments, we encourage you to connect with us. This freelance opportunity allows you to set your own schedule, choose projects that align with your passion, and significantly impact our clients’ most important events.
Key Responsibilities
- Collaborate with clients to understand event objectives, scope, and budget for both wedding and corporate events.
- Develop detailed event proposals, including themes, décor, catering, entertainment, and logistics.
- Source, negotiate, and manage relationships with vendors (caterers, venues, florists, photographers, audiovisual, etc.).
- Create comprehensive timelines, budget breakdowns, and critical path documents for each event.
- Oversee all aspects of event setup, execution, and breakdown, ensuring seamless operations.
- Manage event budgets, track expenses, and provide regular financial updates to clients.
- Develop contingency plans to address unforeseen challenges and ensure smooth event flow.
- Conduct post-event evaluations, gather client feedback, and prepare final reports.
- Stay updated on industry trends, innovative concepts, and best practices in event planning.
- Promote Career.zycto’s services and foster strong, long-term client relationships.
Required Skills
- Minimum of 4 years of proven experience in event planning, specifically with weddings and corporate events.
- Exceptional project management and organizational skills.
- Strong negotiation and vendor management abilities.
- Proficiency in budget management and financial tracking.
- Excellent communication, interpersonal, and client relations skills.
- Creative flair and an eye for aesthetics and detail.
- Ability to work independently and manage multiple projects concurrently.
- Proficiency in event planning software and Microsoft Office Suite.
- Demonstrated ability to remain calm and problem-solve effectively under pressure.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
- Certification in Event Management (e.g., CMP, CSEP).
- Established network of local vendors and venues in Kingston, Jamaica.
- Experience with digital event platforms and hybrid event planning.
- Portfolio showcasing successful wedding and corporate events.
Perks & Benefits
- Flexible working hours and location (hybrid/remote for planning, on-site for events).
- Opportunity to work on a diverse range of exciting wedding and corporate projects.
- Competitive project-based compensation.
- Expand your professional network and build a robust portfolio.
- Autonomy in managing your projects and schedule.
- Access to Career.zycto's client base and support resources.
How to Apply
If you are a talented freelance Event Planner ready to bring your expertise to diverse and exciting projects, we want to hear from you! Please click on the application link below to submit your resume, cover letter outlining your relevant experience, and a link to your portfolio (if applicable). We look forward to reviewing your application and exploring how your skills align with our clients’ needs.
