About Company
Embark on a dynamic career journey with Career.zycto, a rapidly expanding leader in event staffing solutions across the UK. We empower our team to deliver exceptional experiences by connecting top talent with exciting event opportunities. For an aspiring Event Staff Scheduler, this is your chance to learn the ropes in a fast-paced, supportive environment, where your organisational skills will directly contribute to the success of countless memorable occasions. Join us in shaping the future of event logistics and grow your expertise from day one, making a tangible impact on our thriving client portfolio.
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Job Description
Are you a highly organised individual with a keen eye for detail and a passion for events? Career.zycto is seeking a driven and enthusiastic Event Staff Scheduler to join our dynamic team in Bradford. This entry-level role is a fantastic opportunity for someone eager to kickstart their career in the exciting world of event management and staffing. You will play a crucial role in ensuring the seamless deployment of our talented event staff across a diverse portfolio of events, from corporate functions to festivals and private celebrations.
In this pivotal position, you will be the backbone of our operational efficiency, responsible for the precise coordination and scheduling of personnel. Your day-to-day will involve working closely with our operations and client services teams to understand staffing requirements, matching the right individuals to the right roles based on skills, availability, and event specifics. This isn’t just about filling slots; it’s about strategic placement that contributes directly to the success of each event and the satisfaction of our clients and staff. You’ll gain invaluable experience in resource management, communication, and logistical planning within a fast-paced environment.
We understand this is an entry-level position, and we are committed to providing comprehensive training and mentorship to help you excel. You’ll learn the intricacies of our bespoke scheduling systems, develop your negotiation skills in resolving last-minute changes, and build a robust understanding of the event industry’s demands. This role is ideal for someone who thrives on solving problems, possesses excellent communication skills, and enjoys working collaboratively towards shared goals. You will be empowered to take ownership of your tasks, develop innovative solutions, and contribute fresh perspectives to our established processes.
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If you’re looking for a role where no two days are the same, where your organisational prowess is celebrated, and where you can grow within a supportive and forward-thinking company, then Career.zycto is the place for you. We pride ourselves on fostering a culture of continuous learning and professional development, ensuring our team members have the tools and opportunities to advance their careers. Join us and become an integral part of delivering unforgettable event experiences throughout the region.
Key Responsibilities
- Coordinate and manage the schedules of event staff for various client projects.
- Communicate effectively with event staff regarding assignments, timings, and requirements.
- Act as a primary point of contact for staff queries related to scheduling.
- Utilise scheduling software to maintain accurate records and optimise staff allocation.
- Identify and resolve scheduling conflicts efficiently, proposing alternative solutions.
- Assist in maintaining a database of available staff, skills, and qualifications.
- Collaborate with client services and operations teams to understand event staffing needs.
- Prepare and distribute daily/weekly staff rosters and event briefs.
- Contribute to continuous improvement of scheduling processes and procedures.
Required Skills
- Exceptional organisational and time management skills.
- Strong verbal and written communication abilities.
- Proficiency in basic office software (e.g., Microsoft Office Suite, Google Workspace).
- High attention to detail and accuracy.
- Ability to work effectively under pressure and manage multiple priorities.
- A proactive and solution-oriented approach to problem-solving.
- Strong interpersonal skills and a team player mindset.
Preferred Qualifications
- Previous experience in an administrative, coordination, or customer service role.
- Familiarity with scheduling software or database management.
- An interest in the events, hospitality, or recruitment industries.
- GCSEs (or equivalent) including Maths and English, or A-Levels.
- A demonstrable aptitude for learning new systems and processes quickly.
Perks & Benefits
- Competitive entry-level salary.
- Comprehensive training and mentorship program.
- Clear pathways for career progression within the company.
- Modern and collaborative office environment in Bradford.
- Regular team social events and company outings.
- Company pension scheme.
- Employee assistance program.
- Opportunities to attend and experience major events.
How to Apply
Ready to take the first step into an exciting career in event staffing? We encourage all passionate and organised individuals to apply. Please click on the application link below to submit your CV and a brief cover letter outlining your interest in this specific role and why you believe you’d be a great fit for Career.zycto.
