About Company
Seeking an environment where your administrative prowess is truly valued? Career.zycto is a dynamic, forward-thinking recruitment firm dedicated to connecting top talent with leading organizations across Nigeria. We pride ourselves on our inclusive culture, commitment to professional growth, and innovative approach to human capital solutions. For an executive administrative assistant, joining our team means becoming the vital backbone of our executive operations, ensuring seamless efficiency and contributing directly to our strategic success in a supportive, fast-paced setting.
Job Description
Career.zycto is seeking an exceptional Executive Administrative Assistant to join our vibrant team in Tin Can Island, Apapa. This pivotal full-time role offers a unique opportunity to provide high-level administrative support to our senior executives, ensuring their operational efficiency and strategic focus remain unhindered. We are looking for a proactive, highly organized, and detail-oriented professional who thrives in a fast-paced environment and possesses an unwavering commitment to excellence. As an Executive Administrative Assistant, you will be the backbone of our executive operations, meticulously managing complex calendars and schedules, orchestrating seamless domestic and international travel arrangements, and serving as the primary point of contact for internal and external stakeholders. Your ability to anticipate needs, exercise sound judgment, and maintain the utmost discretion will be paramount to your success, particularly when handling confidential information and sensitive matters.
This role demands more than just administrative expertise; it requires a strategic partner who can independently manage small projects, conduct research, prepare compelling presentations, and facilitate effective communication across all levels of the organization. You will be instrumental in preparing meeting agendas, taking comprehensive minutes, and following up on action items to ensure timely completion. Furthermore, you will be responsible for drafting, proofreading, and editing various documents, reports, and correspondence, ensuring accuracy and adherence to company standards. Your contributions will directly impact our ability to deliver exceptional service and achieve our ambitious goals.
If you are a seasoned administrative professional eager to contribute significantly to a leading recruitment firm and grow within a supportive, innovative culture, we encourage you to apply. Join Career.zycto and become an indispensable part of our mission to shape the future of talent acquisition in Nigeria. We believe in empowering our employees, fostering a collaborative work environment, and providing the resources needed for continuous professional development. Your role will be critical in maintaining the professional image of our executives and the company, handling sensitive information with integrity, and ensuring that our executive team operates at peak performance. This position offers not just a job, but a career path where your organizational skills and dedication will be recognized and rewarded.
Key Responsibilities
- Manage complex calendars, schedule appointments, meetings, and conferences for executives.
- Coordinate extensive domestic and international travel arrangements (flights, accommodation, transportation).
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professional quality.
- Act as a primary point of contact, screening calls, emails, and visitors, and managing information flow effectively.
- Organize and maintain executive files and records, both physical and electronic, with utmost confidentiality and discretion.
- Prepare meeting agendas, take detailed minutes, and follow up on action items to ensure timely completion.
- Assist with the preparation and accurate submission of expense reports and budget tracking.
- Conduct research, compile data, and synthesize information to prepare documents for executive review and presentation.
- Liaise professionally with internal departments, external clients, suppliers, and key partners.
- Handle special projects and assignments, demonstrating initiative and proactive problem-solving as requested by senior management.
Required Skills
- Proven experience (minimum 4 years) as an Executive Administrative Assistant or in a similar senior administrative role.
- Exceptional organizational and time management skills, with the ability to prioritize and manage multiple tasks.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills, with a keen eye for detail and strong proofreading abilities.
- High level of discretion and ability to handle confidential information with integrity and professionalism.
- Proactive problem-solving abilities and strong decision-making skills, even under pressure.
- Ability to work independently with minimal supervision and also effectively as part of a team.
- Strong interpersonal skills and a professional demeanor, capable of interacting with diverse stakeholders.
Preferred Qualifications
- Bachelor's degree in Business Administration, Office Management, or a related field.
- Experience within the recruitment, human resources, or professional services industry.
- Familiarity with project management tools (e.g., Asana, Trello) or CRM systems.
- Knowledge of modern office management systems and procedures.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health insurance package.
- Generous paid time off and public holidays.
- Opportunities for continuous professional development and training programs.
- A collaborative, supportive, and dynamic work environment.
- Modern office facilities in a prime business location within Tin Can Island.
- Employee wellness programs and initiatives.
How to Apply
Interested candidates are encouraged to apply by clicking the link below. Please ensure your resume highlights your relevant experience and qualifications for this executive support role. We look forward to reviewing your application.
