About Company
Millennium bim (Banco Internacional de Moçambique) is Mozambique’s largest bank, a leader in the financial sector, renowned for its innovative banking solutions and widespread national presence. With a commitment to fostering economic growth and social development, Millennium bim offers a comprehensive range of financial products and services to individuals, businesses, and corporate clients. Our success is built on a foundation of strong relationships, operational excellence, and a deep understanding of the Mozambican market. We pride ourselves on our inclusive culture, where talent is nurtured, and contributions are valued, creating an environment where employees can thrive and make a tangible impact on the lives of our customers and the community.
Job Description
We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to our senior management team in Angoche, Nampula Province. This critical role demands exceptional organizational skills, the ability to manage multiple priorities in a dynamic environment, and a commitment to maintaining confidentiality. The ‘Flexible Hours’ aspect of this role means we are looking for someone who can efficiently manage their workload, adapt to fluctuating demands, and potentially adjust their working schedule to align with business needs and executive availability, ensuring seamless operations while maintaining a healthy work-life balance.
The Executive Assistant will be instrumental in ensuring the smooth daily functioning of the executive office, acting as a pivotal point of contact and support. You will manage complex calendars, coordinate travel logistics, prepare detailed reports and presentations, and facilitate effective communication both internally and externally. This position is ideal for a professional who thrives on anticipation, problem-solving, and providing top-tier administrative assistance to busy executives. Your ability to think ahead, take initiative, and operate with a high degree of autonomy will be key to your success. Join our team and contribute to a leading financial institution dedicated to excellence and community development.
Key Responsibilities
- Manage complex calendars and schedule appointments, meetings, and conferences for senior executives.
- Coordinate extensive domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare and compile reports, presentations, and other documents, often involving sensitive and confidential information.
- Act as a primary point of contact, screening and directing phone calls, emails, and visitors with professionalism and discretion.
- Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of documents.
- Facilitate meeting logistics, including agenda preparation, minute-taking, and follow-up on action items.
- Assist in the planning and execution of special projects and company events.
- Process expense reports and manage petty cash or departmental budgets as required.
- Anticipate executive needs and proactively address administrative challenges.
- Handle confidential information with the utmost integrity and professionalism.
Required Skills
- Proven experience as an Executive Assistant or similar administrative role supporting senior management (minimum 4 years).
- Excellent verbal and written communication skills in Portuguese and English.
- Exceptional organizational and time management abilities, with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Strong ability to multitask, prioritize tasks, and work effectively under pressure.
- High level of discretion and ability to handle confidential information.
- Proactive attitude, strong problem-solving skills, and ability to take initiative.
- Adaptability and flexibility to work with varied schedules and demands.
- Strong interpersonal skills and ability to build rapport with diverse stakeholders.
Preferred Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- Previous experience working in the financial services or banking industry.
- Certification in administrative professional courses (e.g., Certified Administrative Professional – CAP).
- Familiarity with project management tools and techniques.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health and life insurance plans.
- Generous paid time off and national holidays.
- Opportunities for professional development and continuous learning.
- Contribution to a reputable and leading financial institution.
- Employee wellness programs.
- Flexible working arrangements to support work-life balance.
- Supportive and collaborative work environment.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your CV and cover letter highlight your relevant experience and how your skills align with the requirements of this role, particularly your ability to manage flexible hours effectively. Only shortlisted candidates will be contacted for an interview.