About Company
A dynamic and forward-thinking organization dedicated to optimizing professional services and fostering a culture of excellence. Career.zycto thrives on precision, innovation, and client satisfaction, providing a robust platform for growth in the vibrant Ibadan business landscape. We believe that an executive office assistant is the cornerstone of operational efficiency, ensuring seamless coordination and proactive support. Join a team where your organizational prowess and attention to detail are not just valued, but essential to our collective success. This is an environment where you can truly make an impact and shape your professional trajectory.
Advertisement
Job Description
Are you a highly organized, proactive, and detail-oriented professional with a passion for supporting executive-level operations? Career.zycto, a dynamic and growing organization in Sango, Ibadan, is seeking an exceptional Executive Office Assistant to become an integral part of our team. This full-time role offers a unique opportunity to play a pivotal role in ensuring the smooth and efficient functioning of our executive office, directly contributing to our overall success and growth trajectory.
As an Executive Office Assistant, you will be the backbone of our leadership team, providing comprehensive administrative support that empowers our executives to focus on strategic initiatives. Your daily activities will span a wide range of critical functions, from meticulously managing complex calendars and orchestrating high-stakes meetings to preparing compelling presentations and handling confidential correspondence with utmost discretion. We are looking for someone who can anticipate needs, solve problems proactively, and maintain a calm, professional demeanor even under pressure.
This position demands more than just administrative prowess; it requires a strategic partner who can manage multiple priorities, exercise sound judgment, and maintain impeccable organizational standards. You will be responsible for streamlining communication, both internally and externally, and acting as a primary liaison for various stakeholders. The ability to manage travel logistics, prepare detailed expense reports, and maintain an organized, accessible filing system (both digital and physical) are also key components of this multifaceted role.
Advertisement
At Career.zycto, we value initiative, precision, and a commitment to excellence. We offer an environment where your skills will be continually honed, and your contributions recognized. If you thrive in a fast-paced setting where your organizational abilities directly impact business outcomes, and you are eager to grow within a supportive, forward-thinking company, then we encourage you to apply. Join us in shaping an efficient and effective operational framework, where your dedication to administrative excellence will be highly celebrated. We are committed to fostering a workplace that encourages professional development and provides the tools necessary for your success.
Key Responsibilities
- Manage executive calendars, schedule appointments, and coordinate meetings effectively.
- Prepare and edit correspondence, reports, presentations, and other documents to high standards.
- Organize and maintain physical and electronic filing systems, ensuring data integrity and accessibility.
- Handle incoming and outgoing communications, including emails, calls, and mail, with professionalism.
- Coordinate travel arrangements and accommodations for executives, managing all logistics.
- Assist with budget management, expense tracking, and reporting.
- Facilitate office supplies ordering and inventory management to ensure seamless operations.
- Support special projects and events as required, demonstrating adaptability and initiative.
- Ensure smooth daily office operations and maintain a professional, tidy work environment.
- Serve as a primary point of contact for internal and external stakeholders, representing the executive office.
Required Skills
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong interpersonal skills and professional demeanor.
- Ability to prioritize tasks and work independently with minimal supervision.
- High level of discretion and confidentiality.
- Problem-solving aptitude and proactive approach.
Preferred Qualifications
- Bachelor's degree in Business Administration, Office Management, or a related field.
- Experience with advanced office software or project management tools.
- Knowledge of basic accounting principles.
- Ability to speak multiple local languages (e.g., Yoruba) is a plus.
Perks & Benefits
- Competitive salary package commensurate with experience.
- Comprehensive health and wellness benefits.
- Opportunities for professional development and continuous learning.
- A supportive, collaborative, and engaging work environment.
- Paid time off and observance of public holidays.
- Opportunity to work closely with and learn from seasoned professionals.
How to Apply
Interested and qualified candidates are encouraged to apply by clicking on the application link below. Please ensure your resume highlights your relevant experience and skills for this role.
