About Company
Begin your career journey in a place where your potential is recognized, not just your past experience. Career.zycto is an innovative firm deeply invested in creating dynamic and sustainable workplaces right here in Kaka‘ako. We believe that a well-maintained environment is the foundation for success, and we’re passionate about nurturing fresh talent. Join our dedicated team where you’ll receive comprehensive training and support, empowering you to master the essentials of facilities management. We foster a collaborative culture that encourages growth, offering a unique opportunity to build a fulfilling career from the ground up.
Job Description
Are you eager to kickstart a rewarding career in a dynamic and supportive environment? Career.zycto is seeking a motivated and enthusiastic Facilities Coordinator to join our vibrant team in Kaka‘ako, Honolulu. This is an unparalleled entry-level opportunity designed for individuals with no prior experience in facilities management but possessing a strong desire to learn, grow, and contribute. We are looking for someone who is highly organized, meticulously detail-oriented, a proactive problem-solver, and genuinely enjoys creating an optimal, safe, and productive working environment for others. If you’re ready to embrace a role where you can make a tangible impact from day one, receive comprehensive training, and build a foundational skill set in property operations and coordination that will serve you throughout your professional journey, we want to hear from you.
As a Facilities Coordinator, you will play a crucial role in ensuring the seamless and efficient operation of our modern premises. You’ll be at the heart of maintaining a comfortable, safe, and inspiring workplace for all our employees and esteemed visitors. This multifaceted position offers a unique chance to immerse yourself in various aspects of facilities management, from coordinating essential vendor services and meticulously tracking inventory to overseeing minor maintenance projects and upholding stringent health & safety protocols. You will gain invaluable hands-on experience in a fast-paced and collaborative setting, consistently supported by an experienced team deeply committed to your professional development and success.
At Career.zycto, we believe that an exceptional workplace is a cornerstone of innovation and employee well-being. Your contributions will directly impact our daily operations and foster a positive atmosphere. We value dedication, a keen willingness to learn, and a commitment to excellence above all else. We provide all the necessary tools, comprehensive training modules, and continuous guidance for you to not only thrive but also to advance in this essential and highly visible role. This is more than just a job; it’s an opportunity to grow with a forward-thinking company right here in the heart of Kaka‘ako, contributing to our thriving community and helping us build and maintain an outstanding environment that reflects our values.
Key Responsibilities
- Assist in coordinating and scheduling routine and preventative maintenance, repairs, and inspections for all facility systems and equipment.
- Act as the primary point of contact for internal staff regarding facility-related requests and issues, ensuring prompt and effective resolution while tracking progress.
- Manage and maintain accurate inventory of office supplies, furniture, and equipment, coordinating orders, deliveries, and proper storage.
- Support the Facilities Manager in vendor management, including scheduling services, obtaining competitive quotes, processing invoices, and ensuring service level agreements are consistently met.
- Assist with space planning initiatives, office reconfigurations, and employee moves, including furniture setup and logistical coordination to minimize disruption.
- Monitor building security systems and access control, ensuring a safe and secure environment for all occupants and assets.
- Help maintain comprehensive and accurate records of maintenance activities, service contracts, warranties, and all facility-related expenditures.
- Conduct regular facility walk-throughs to identify potential issues, ensuring cleanliness, functionality, and adherence to company standards.
- Support the implementation and enforcement of health and safety policies and procedures, including contributing to emergency preparedness planning and drills.
- Contribute to sustainability initiatives and waste management efforts within the facility, promoting eco-friendly practices.
- Prepare basic reports on facility activities, resource consumption, and project statuses for management review.
- Coordinate meeting room setups and ensure common areas are well-maintained and presentable.
Required Skills
- High School Diploma or equivalent.
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent verbal and written communication abilities, suitable for interacting with staff and vendors.
- Proficiency in basic computer applications, including Microsoft Office Suite (Word, Excel, Outlook).
- A proactive and positive attitude with a strong work ethic and a commitment to excellence.
- Ability to work both independently with minimal supervision and collaboratively as part of a dynamic team.
- Exceptional problem-solving skills and meticulous attention to detail.
- Eagerness to learn, adapt quickly, and take initiative in a fast-paced and evolving environment.
- Physical ability to occasionally lift up to 25 lbs and perform tasks requiring mobility (e.g., walking, bending).
Preferred Qualifications
- Some experience in customer service, administrative support, or a similar role requiring coordination and communication.
- Familiarity with the Kaka‘ako, Honolulu area and local vendors is beneficial but not strictly required.
- Basic understanding of building systems or maintenance concepts (e.g., HVAC, plumbing, electrical) gained through personal interest, DIY projects, or basic coursework.
- A desire to pursue a long-term career in facilities management or property operations.
Perks & Benefits
- Comprehensive health, dental, and vision insurance with competitive employee contributions.
- Generous paid time off, including vacation, sick leave, and company-observed holidays.
- 401(k) retirement plan with a robust company match to support your financial future.
- Opportunities for professional development, certification support, and continuous learning programs.
- Dedicated mentorship program for entry-level professionals to guide your career growth.
- A dynamic, collaborative, and supportive work environment in the vibrant Kaka‘ako district.
- Employee wellness programs and initiatives promoting a healthy work-life balance.
- Regular team-building events, social gatherings, and company outings to foster camaraderie.
- Access to state-of-the-art office facilities and modern tools to enhance productivity.
How to Apply
Ready to build your career with Career.zycto? Please click the application link below to submit your resume and a brief cover letter outlining your interest in this entry-level Facilities Coordinator position and what makes you a great fit for our team. We look forward to reviewing your application!
