About Company
Career.zycto is a dynamic and forward-thinking organization dedicated to creating exceptional work environments. For a Facilities Manager, this means an exciting opportunity to shape the physical spaces that drive our success. We value meticulous attention to detail, proactive problem-solving, and a commitment to operational excellence, all qualities essential for optimizing our facilities. Join a team where your expertise directly contributes to employee well-being and productivity, fostering a safe, efficient, and inspiring workplace. Your impact will be significant in maintaining the backbone of our operations.
Job Description
Career.zycto is seeking an experienced and highly motivated Facilities Manager to oversee all aspects of building and operational oversight for our premises in Fairwater, Cardiff. This pivotal role involves ensuring a safe, efficient, and well-maintained environment for all staff and visitors. As the Facilities Manager, you will be the linchpin for site operations, responsible for everything from routine maintenance schedules and emergency response planning to managing vendor relationships and optimizing space utilization. You will champion best practices in health and safety, sustainability, and operational efficiency, directly impacting our team’s productivity and overall workplace satisfaction. We are looking for a proactive leader with a keen eye for detail, exceptional problem-solving abilities, and a proven track record in facilities management. You will be instrumental in implementing preventative maintenance programs, managing budgets, and ensuring compliance with all relevant regulations. This is an opportunity to take ownership of a critical function, contributing significantly to Career.zycto’s continued success and the well-being of our Cardiff team. If you thrive in a dynamic environment, possess strong leadership skills, and are dedicated to maintaining top-tier facilities, we encourage you to apply and become a vital part of our operational excellence. You will play a crucial role in enhancing the physical infrastructure that supports our strategic goals, making a tangible difference every day.
Key Responsibilities
- Develop and implement comprehensive facilities maintenance programs, including preventative, reactive, and scheduled maintenance to ensure optimal building performance.
- Oversee daily building operations, ensuring all critical systems (HVAC, electrical, plumbing, fire safety, security, etc.) function efficiently, safely, and compliantly.
- Manage relationships with external contractors, service providers, and vendors, including contract negotiation, performance monitoring, and service level agreement adherence.
- Ensure strict compliance with all local and national health and safety regulations, building codes, and environmental standards, conducting regular audits and risk assessments.
- Prepare, monitor, and manage facilities budgets, controlling expenditures, identifying cost-saving opportunities, and producing accurate financial reports.
- Lead and develop a small team of facilities support staff, fostering a culture of efficiency, professionalism, and continuous improvement through training and mentorship.
- Coordinate office moves, reconfigurations, and space planning initiatives to optimize space utilization and accommodate organizational growth and evolving needs.
- Implement and manage robust emergency preparedness and business continuity plans, including drills and communication protocols.
- Conduct regular site inspections to identify and address maintenance needs, potential hazards, and areas for improvement, proactively seeking solutions.
- Manage the procurement of all facilities-related supplies, equipment, and services, ensuring best value and quality.
Required Skills
- Proven experience (minimum 5 years) in a facilities management role, with a strong focus on building operations and maintenance.
- Strong knowledge and practical application of health and safety regulations (e.g., NEBOSH, IOSH certifications are highly advantageous).
- Excellent budget management, financial acumen, and experience with cost control and forecasting.
- Demonstrated ability to effectively manage external vendors, negotiate contracts, and oversee service delivery.
- Proficiency in facilities management software (CAFM systems) and advanced skills in Microsoft Office Suite.
- Exceptional organizational skills, with the ability to manage multiple projects simultaneously and prioritize effectively.
- Strong communication, interpersonal, and leadership abilities, capable of motivating a team and engaging with stakeholders at all levels.
Preferred Qualifications
- Bachelor's degree in Facilities Management, Engineering, Business Administration, or a closely related field.
- Membership in a professional facilities management organization (e.g., IWFM – Institute of Workplace and Facilities Management).
- Experience with sustainable building practices, energy management systems, and environmental certifications.
Perks & Benefits
- Competitive salary and performance-based bonus structure.
- Comprehensive health and wellness benefits package, including private medical insurance.
- Generous paid time off, including annual leave and public holidays.
- Opportunities for continuous professional development, training, and career advancement.
- A collaborative, supportive, and dynamic work environment.
- Employer-contributed pension scheme.
- On-site parking availability and excellent public transport links.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your comprehensive CV and a tailored cover letter detailing your relevant experience, leadership style, and why you are the ideal candidate for this pivotal Facilities Manager role are included. We look forward to reviewing your application and exploring how your expertise can contribute to Career.zycto.
