About Company
Standard Bank Mozambique is a proud member of the Standard Bank Group, Africa’s largest bank by assets. With a rich history spanning over 150 years, the Group has established a formidable presence across 20 countries in Africa and other key markets globally. In Mozambique, Standard Bank has been a cornerstone of economic development and financial inclusion since its establishment. We are committed to fostering prosperity and growth within the communities we serve, offering a comprehensive range of banking and financial services to individuals, small businesses, corporates, and public sector clients. Our values of integrity, client-centricity, and a commitment to excellence drive everything we do. Joining Standard Bank Mozambique means becoming part of a diverse and dynamic team dedicated to making a tangible difference in the lives of our customers and the broader Mozambican society. We champion an inclusive work environment where every individual is valued and empowered to achieve their full potential, contributing to our collective success and sustained impact.
Job Description
Are you meticulous, organized, and seeking a role that offers flexibility while making a real impact? Standard Bank Mozambique is looking for a dedicated File Organizing Assistant to join our team in Chimoio, Manica Province. In this crucial role, you will be instrumental in maintaining the integrity and accessibility of our vital documentation. We understand the importance of work-life balance, which is why this position comes with flexible scheduling options, allowing you to tailor your work hours to better suit your personal commitments, while ensuring our operational needs are met. This is more than just filing; it’s about safeguarding critical information, streamlining processes, and supporting our broader administrative and operational functions. You will be responsible for managing both physical and digital records, ensuring that all documents are accurately categorized, stored, and easily retrievable. Your contribution will directly support our commitment to efficiency, regulatory compliance, and excellent service delivery. We are looking for someone who takes pride in their organizational abilities, has a keen eye for detail, and is committed to maintaining confidentiality. If you thrive in an environment where precision and systematic thinking are valued, and you are eager to contribute to a leading financial institution, we encourage you to apply. This role offers an excellent opportunity to develop valuable administrative skills within a professional and supportive setting.
Key Responsibilities
- Accurately sort, categorize, and file physical documents and records according to established procedures.
- Scan, digitize, and upload documents into our electronic document management systems, ensuring proper indexing and metadata entry.
- Maintain and update existing filing systems to ensure optimal efficiency and accessibility.
- Perform regular audits of files to ensure accuracy, completeness, and adherence to retention policies.
- Retrieve documents promptly upon request, maintaining a meticulous log of all file movements.
- Ensure strict confidentiality and security of all sensitive information and documents.
- Assist with general office administrative tasks as required, supporting the smooth operation of the Chimoio branch.
- Identify and report any discrepancies or issues related to document management.
- Collaborate with team members to improve filing and document control processes.
Required Skills
- Exceptional organizational and time management skills
- High level of attention to detail and accuracy
- Proficiency in basic computer applications (e.g., Microsoft Office Suite)
- Ability to work independently and manage multiple tasks effectively
- Strong communication skills, both written and verbal
- A high degree of integrity and discretion when handling sensitive information
- Ability to follow instructions meticulously and adhere to established protocols
- Basic understanding of data entry and record-keeping principles
Preferred Qualifications
- High school diploma or equivalent
- Previous experience in an administrative, clerical, or file management role is a plus
- Familiarity with document management systems or electronic archiving processes
- A proactive and adaptable approach to work
- Knowledge of banking operations or financial services (advantageous but not mandatory)
Perks & Benefits
- Competitive monthly salary
- Flexible working hours to promote work-life balance
- Opportunity to work with a leading international financial institution
- Professional development and growth opportunities
- Supportive and collaborative team environment
- Contribution to a stable and reputable organization
- Health and wellness programs (details available upon offer)
How to Apply
We invite all qualified and interested candidates to submit their application. To apply for this role, please click on the application link below. You will be redirected to our careers portal. Please search for “File Organizing Assistant” or similar roles in Chimoio, Manica Province, and follow the instructions to complete your application. Ensure your resume highlights your organizational skills and any relevant experience.