About Company
Career.zycto is revolutionizing how creative projects come to life in the vibrant heart of Stuttgart. We are a dynamic force in the media and entertainment sector, dedicated to fostering innovation and excellence in visual storytelling. Joining us means becoming part of a collaborative environment where your organizational prowess directly shapes groundbreaking film and video productions. We empower our team to thrive, providing the resources and supportive culture essential for a Film Production Coordinator to excel and build an impactful career. We believe in harnessing diverse talents to deliver captivating content that resonates globally.
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Job Description
Career.zycto is actively seeking an enthusiastic and highly organized Film Production Coordinator to join our fast-paced team in Stuttgart Mitte. This is an immediate hire opportunity for a dedicated professional eager to play a pivotal role in bringing captivating cinematic visions to fruition. As a Film Production Coordinator, you will be the linchpin connecting creative aspirations with logistical realities, ensuring every project runs smoothly from pre-production through post-production. You’ll work closely with directors, producers, crew members, and vendors, managing schedules, budgets, resources, and communications with precision and proactive foresight.
This role demands a meticulous individual with a deep understanding of film production workflows and the ability to anticipate challenges before they arise. You will be instrumental in scheduling shoots, coordinating equipment rentals, securing locations, managing talent and crew logistics, and handling all necessary administrative paperwork. Beyond the day-to-day coordination, you’ll be a vital communicator, ensuring that all stakeholders are informed, deadlines are met, and potential roadblocks are addressed efficiently. We are looking for someone who thrives in a dynamic environment, possesses exceptional problem-solving skills, and maintains a calm demeanor under pressure. Your organizational expertise will directly impact the creative quality and on-time delivery of our diverse portfolio of film projects, ranging from independent features to commercials and digital content.
Furthermore, you will be responsible for maintaining comprehensive production documentation, including call sheets, shot lists, production reports, and expense trackers. A significant part of your role will involve vendor management, negotiating favorable terms for services and equipment, and ensuring compliance with all necessary permits and legal requirements. You will also assist in the recruitment and onboarding of freelance crew members, helping to build strong project teams. This position offers a unique chance to immerse yourself in the creative process while honing your administrative and logistical expertise. Your ability to juggle multiple tasks, prioritize effectively, and adapt to rapidly changing production needs will be paramount to your success. We envision this role as central to our operational efficiency and a key contributor to our reputation for seamless, high-quality productions. If you are passionate about film, possess a keen eye for detail, and are ready to take on a crucial role in a company that values innovation and collaborative spirit, Career.zycto offers an unparalleled opportunity to grow your career and contribute to compelling storytelling.
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Key Responsibilities
- Coordinate and manage all logistical aspects of film production from pre-production to post-production.
- Develop and maintain detailed production schedules, call sheets, and daily reports.
- Manage project budgets, track expenses, and process invoices accurately.
- Source, negotiate with, and book vendors for equipment, locations, and services.
- Coordinate travel, accommodation, and transportation for cast and crew.
- Ensure all necessary permits, licenses, and legal documents are obtained and compliant.
- Facilitate clear and timely communication between producers, directors, crew, and external stakeholders.
- Assist with crew hiring, onboarding, and managing freelance contracts.
- Maintain comprehensive production documentation and archives.
- Proactively identify and resolve potential production issues and roadblocks.
Required Skills
- Proven experience (minimum 3 years) in film or media production coordination.
- Exceptional organizational and multitasking abilities.
- Proficiency in project management software and production scheduling tools (e.g., Movie Magic Scheduling, Google Workspace).
- Strong financial acumen and budget management skills.
- Excellent written and verbal communication skills in English and German.
- Ability to work effectively under pressure and adapt to changing priorities.
- Meticulous attention to detail and problem-solving capabilities.
- Valid driver's license and willingness to travel locally for shoots.
Preferred Qualifications
- Bachelor's degree in Film Production, Media Studies, or a related field.
- Experience with international co-productions or diverse content formats.
- Knowledge of local Stuttgart and Baden-Württemberg film industry resources and regulations.
- Proficiency in additional languages.
- First Aid certification and knowledge of set safety protocols.
Perks & Benefits
- Competitive salary package.
- Opportunity to work on diverse and impactful film projects.
- Professional development and growth opportunities.
- Collaborative and supportive team environment.
- Modern office in the heart of Stuttgart Mitte.
- Access to cutting-edge production equipment and technology.
- Company-sponsored social events and team-building activities.
- Flexible working hours where project demands allow.
- Contribution to a pension scheme.
How to Apply
Eager to make your mark in film? Click on the link below to apply for the job and submit your comprehensive resume and a cover letter detailing your relevant experience and passion for film production. We look forward to reviewing your application!
