About Company
J. Wray & Nephew Ltd. is a revered name in Jamaica, with a rich history spanning nearly two centuries. As a proud subsidiary of Gruppo Campari, we are not just distillers and distributors of iconic Jamaican rum, but also a vital part of the nation’s cultural and economic fabric. Our diverse portfolio includes renowned brands like Appleton Estate Jamaica Rum, Wray & Nephew White Overproof Rum, and a wide array of spirits, wines, and non-alcoholic beverages. We are committed to fostering a dynamic, inclusive, and growth-oriented environment where innovation thrives, and employees are empowered to reach their full potential. Our extensive distribution network is the backbone of our success, ensuring our products reach every corner of Jamaica and beyond. Joining J. Wray & Nephew means becoming part of a legacy, contributing to a vibrant industry, and working with a team dedicated to excellence and community upliftment.
Job Description
Are you an organizational powerhouse with a knack for logistics and a passion for efficiency? J. Wray & Nephew Ltd. is seeking a dedicated and meticulous Fleet Scheduling Assistant to join our dynamic team in Hellshire, Portmore. This critical full-time role is at the heart of our distribution operations, ensuring the seamless movement of our products across Jamaica. As a Fleet Scheduling Assistant, you will play a pivotal role in optimizing our fleet’s daily operations, from planning routes and managing schedules to coordinating with drivers and ensuring timely deliveries. You will be responsible for maintaining precise records, utilizing scheduling software, and proactively addressing any logistical challenges that arise. We are looking for an individual who thrives in a fast-paced environment, possesses exceptional problem-solving skills, and is committed to contributing to our operational excellence. Your ability to communicate effectively, coupled with a keen eye for detail, will be essential in supporting our mission to deliver our beloved brands to customers nationwide. This is an exciting opportunity to contribute to a leading company’s success and grow your career in a vibrant logistics and distribution setting.
Key Responsibilities
- Develop and implement efficient daily, weekly, and monthly fleet schedules, ensuring optimal route planning and resource utilization.
- Coordinate with drivers, warehouse staff, and sales teams to facilitate timely loading, dispatch, and delivery of products.
- Monitor fleet movements and driver performance using tracking systems, identifying and resolving any deviations or delays.
- Maintain accurate and up-to-date records of vehicle maintenance schedules, fuel consumption, driver logs, and delivery manifests.
- Assist in managing vehicle registration, insurance, and compliance with all relevant transportation regulations.
- Communicate proactively with internal stakeholders and external partners regarding schedule changes, potential issues, and resolutions.
- Prepare and generate reports on fleet efficiency, operational costs, and delivery performance.
- Support the Fleet Manager in administrative tasks, procurement of spare parts, and inventory management for fleet-related items.
- Contribute to continuous improvement initiatives aimed at enhancing fleet operations and reducing costs.
- Ensure adherence to company safety protocols and transportation guidelines at all times.
Required Skills
- Proven experience in a logistics, transportation, or fleet coordination role.
- Strong organizational and time management skills with the ability to multitask effectively.
- Proficiency in using scheduling software, dispatch systems, and Microsoft Office Suite (Excel, Word, Outlook).
- Excellent communication (verbal and written) and interpersonal skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Strong problem-solving abilities and a proactive approach to challenges.
- Attention to detail and accuracy in data entry and record-keeping.
- Knowledge of basic vehicle maintenance scheduling and road safety regulations.
Preferred Qualifications
- Associate's or Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or a related field.
- Certification in Logistics and Transport (e.g., CILT).
- Experience with specific fleet management software (e.g., GPS tracking systems, ERP modules).
- Familiarity with Jamaican road networks and geographical areas.
- Experience in the FMCG (Fast-Moving Consumer Goods) or beverage distribution industry.
Perks & Benefits
- Competitive salary and performance-based incentives.
- Comprehensive health, dental, and vision insurance plans.
- Pension scheme with company contributions.
- Generous paid time off, including vacation and sick leave.
- Opportunities for professional development and career advancement.
- Employee discounts on company products.
- A supportive and collaborative work environment.
- Company-sponsored training and workshops.
How to Apply
Interested candidates who meet the qualifications are invited to apply by clicking the link below. Please submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. Only shortlisted candidates will be contacted. Applicants should search for ‘Fleet Scheduling Assistant’ or similar roles on our career portal.