About Company
At Career.zycto, we believe that precision in aviation operations begins with immaculate documentation. We’re a forward-thinking organization dedicated to supporting the intricate world of flight, ensuring safety, compliance, and efficiency through meticulous record-keeping and administrative excellence. For a Flight Operations Documentation Assistant, this means an environment where your keen eye for detail and organizational prowess are not just valued, but are absolutely critical to our collective success. Join a team where your contributions directly support seamless air travel and operational integrity, fostering professional growth within a supportive structure.
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Job Description
Career.zycto is seeking a highly organized and detail-oriented Flight Operations Documentation Assistant to join our dynamic team in Sydney, Nova Scotia. This crucial role is at the heart of our flight operations, ensuring that all regulatory, procedural, and operational documents are meticulously maintained, accessible, and compliant with industry standards. You will be instrumental in supporting our flight crews and management by managing a comprehensive range of documentation, from flight manuals and regulatory updates to operational procedures and training records.
In this role, you will become an essential part of a team dedicated to operational excellence and safety. Your day-to-day will involve a variety of tasks that demand accuracy, discretion, and a proactive approach. You will not only organize and file but also verify information, cross-reference data, and ensure that our documentation systems are robust and up-to-date. This position offers a fantastic opportunity for someone passionate about the aviation industry who thrives in a structured environment where precision is paramount. If you possess exceptional organizational skills, a meticulous attention to detail, and a commitment to upholding the highest standards of accuracy, we encourage you to apply. Join us and contribute to the safe and efficient execution of flight operations, directly impacting our ability to deliver reliable and secure air services.
Key Responsibilities
- Manage, organize, and maintain all flight operations documentation, including manuals, permits, licenses, and operational procedures.
- Ensure all documentation is current, accurate, and in compliance with Transport Canada regulations and company policies.
- Assist in the preparation and distribution of critical flight-related documents to flight crews and other relevant departments.
- Perform data entry and maintain comprehensive digital and physical filing systems for operational records.
- Monitor and track document revision cycles, ensuring timely updates and distribution of new versions.
- Liaise with various internal departments and external bodies to gather and disseminate necessary documentation.
- Support the Flight Operations team with administrative tasks as required, including scheduling and correspondence.
- Conduct regular audits of documentation to identify discrepancies and ensure data integrity.
Required Skills
- Proven experience in an administrative or documentation management role, preferably in a highly regulated industry.
- Exceptional organizational skills with a strong focus on accuracy and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with document management systems.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Excellent time management and prioritization abilities.
- High degree of discretion and ability to handle confidential information.
- A keen interest in or basic understanding of the aviation industry.
Preferred Qualifications
- Previous experience in an aviation or airline environment.
- Knowledge of Transport Canada regulations related to flight operations documentation.
- Post-secondary education in office administration, aviation management, or a related field.
- Experience with electronic document management (EDM) software.
Perks & Benefits
- Competitive salary and comprehensive benefits package.
- Opportunity for professional development and career growth within the aviation sector.
- A supportive and collaborative work environment.
- Paid time off and holidays.
- Direct impact on the safety and efficiency of flight operations.
- On-site parking.
- Employee assistance program.
How to Apply
To apply for this critical role, please click on the application link below. We are excited to review your qualifications and learn how your skills can contribute to our team’s success. Please ensure your resume highlights your experience in documentation management and any relevant aviation background.
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