About Company
Career.zycto is actively shaping the landscape of professional opportunities, connecting exceptional talent with dynamic projects across Jamaica and beyond. For an ambitious Event Planner, this means unparalleled access to diverse wedding and corporate clients, allowing you to build an impressive portfolio and hone your craft. We champion flexibility and innovative approaches, providing the framework for skilled professionals to thrive autonomously while delivering high-impact results. Join a network where your creativity and meticulous execution are truly valued, empowering you to leave a lasting mark on every celebration and corporate gathering.
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Job Description
Are you a visionary event planner with a passion for transforming concepts into unforgettable experiences? Career.zycto is seeking a highly skilled and independent Freelance Event Planner specializing in both elegant weddings and sophisticated corporate events. Based in New Castle, Kingston, you will be instrumental in delivering bespoke events that exceed client expectations, reflecting our commitment to excellence and unparalleled service. This role offers the unique opportunity to manage diverse projects from conception to flawless execution, working with a degree of autonomy that empowers your creativity and organizational prowess. As a freelance partner, you will be responsible for crafting detailed proposals, managing budgets, negotiating with vendors, coordinating logistics, and ensuring every aspect of an event aligns with the client’s vision and our high standards. You will engage with a diverse clientele, from couples planning their dream wedding to corporations hosting critical conferences, product launches, or gala dinners. We’re looking for someone who can seamlessly switch between the intricate details of a romantic ceremony and the precise requirements of a large-scale business function. Your ability to think on your feet, problem-solve under pressure, and maintain a calm, professional demeanor will be key to your success.
Partnering with Career.zycto means joining a network that values your expertise and supports your growth as an independent professional. You will have access to a robust pipeline of diverse event opportunities, allowing you to cherry-pick projects that align with your strengths and interests. This role demands a proactive individual who can independently source, vet, and manage vendors, from caterers and florists to audiovisual specialists and entertainment providers. You will be the single point of contact for clients, guiding them through every decision, offering expert advice, and translating their desires into actionable plans. From initial consultations and site visits to drafting comprehensive timelines and contingency plans, your meticulous approach will ensure every event unfolds seamlessly. This freelance position provides the flexibility to manage your own schedule while collaborating with a supportive team committed to your success. We envision a planner who not only executes but innovates, bringing fresh ideas and trends to the table to ensure each event is truly unique. If you’re ready to elevate your career, embrace diverse challenges, and make a significant impact on some of Jamaica’s most memorable occasions, this opportunity is designed for you. Join Career.zycto and become an indispensable part of crafting extraordinary moments for our esteemed clientele.
Key Responsibilities
- Conduct initial client consultations to understand vision, objectives, and budget for weddings and corporate events.
- Develop detailed event proposals, concept designs, and comprehensive timelines.
- Manage event budgets meticulously, tracking all expenses and ensuring profitability.
- Source, negotiate with, and manage relationships with a diverse range of vendors (venues, caterers, florists, entertainment, AV, photographers).
- Oversee all logistical aspects, including venue selection, décor, equipment rental, transportation, and staffing.
- Provide on-site event management and supervision to ensure flawless execution.
- Proactively identify and mitigate potential risks, developing contingency plans.
- Maintain clear and consistent communication with clients, vendors, and internal teams.
- Stay abreast of industry trends, technologies, and best practices in event planning.
- Conduct post-event evaluations to gather feedback and identify areas for improvement.
Required Skills
- Minimum of 4 years of proven professional experience in event planning, with significant experience in both wedding and corporate events.
- Exceptional organizational and project management skills, with acute attention to detail.
- Strong negotiation and vendor management abilities, demonstrating a track record of securing favorable terms.
- Proficiency in event management software (e.g., Aisle Planner, Cvent, HoneyBook) or robust project management tools.
- Excellent communication, interpersonal, and client relations skills, both written and verbal.
- Demonstrated financial acumen and experience with budget creation and oversight.
- Ability to work independently, prioritize tasks, and manage multiple projects concurrently under tight deadlines.
- Advanced problem-solving capabilities and adaptability in fast-paced, high-pressure environments.
- Valid driver's license and access to reliable transportation for site visits and vendor meetings.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
- Certified Meeting Professional (CMP) or Certified Special Events Professional (CSEP) designation.
- Experience working with high-profile clients or on large-scale, complex events.
- A strong online portfolio showcasing a diverse range of successful wedding and corporate events.
- In-depth knowledge of local Kingston/Jamaica venues, vendors, and cultural nuances.
Perks & Benefits
- Flexible work schedule and significant autonomy in managing projects.
- Access to a diverse portfolio of high-profile wedding and corporate event opportunities.
- Opportunity to significantly build and enhance your personal brand and professional portfolio.
- Competitive project-based compensation, reflective of your expertise and project scope.
- Support and resources from the Career.zycto network, fostering growth and collaboration.
- Exposure to varied challenges that promote continuous professional development.
How to Apply
Interested candidates are invited to submit their comprehensive resume, a cover letter highlighting their relevant experience in both wedding and corporate event planning, and a link to their online portfolio (if available). Please click on the application link below to apply directly. We look forward to reviewing your application and exploring how your expertise can contribute to creating extraordinary events.
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