About Company
Imagine shaping unforgettable moments for clients while enjoying unparalleled flexibility. Career.zycto connects visionary Event Planners with diverse opportunities, from intimate weddings to grand corporate galas, right here in the vibrant heart of Treasure Beach. We believe in empowering talent, providing the platform for you to excel as a freelance expert, build your portfolio, and truly own your career narrative. Join a network that values creativity, precision, and passion, fostering environments where every event becomes a masterpiece.
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Job Description
Are you a visionary event planner with a passion for crafting extraordinary experiences? Career.zycto is seeking a highly organized, creative, and detail-oriented Freelance Event Planner specializing in both wedding and corporate events to join our dynamic network. Based in the beautiful coastal community of Billy’s Bay, Treasure Beach, this is an exceptional opportunity to apply your expertise in a vibrant setting, working with diverse clients to bring their most ambitious visions to life.
As a Freelance Event Planner with Career.zycto, you will be the architect of unforgettable moments, transforming concepts into stunning realities. From the intimate charm of a beachfront wedding, meticulously planned to reflect personal stories, to the sophisticated execution of a high-impact corporate retreat designed for maximum engagement, your role will involve managing every facet of event production. This includes initial conceptualization, detailed budget management, strategic vendor negotiation, precise timeline creation, and flawless on-site coordination. We are looking for an individual who not only thrives on creativity and innovation but also possesses impeccable organizational skills and can adapt swiftly to unforeseen challenges, ensuring seamless execution from initial concept to post-event wrap-up.
This freelance position offers significant autonomy and flexibility, allowing you to manage your own schedule while collaborating closely with clients and our dedicated support team. You will be instrumental in developing custom event proposals that captivate, presenting innovative ideas that differentiate, and building strong, lasting relationships with a network of local vendors and premier venues across Treasure Beach and broader Jamaica. We value proactive communication, a keen eye for aesthetics, and a commitment to delivering exceptional client service. If you are passionate about delivering excellence, consistently exceeding client expectations, and making a tangible impact through your planning prowess, we encourage you to explore this exciting opportunity. Join Career.zycto and transform your passion into a thriving freelance career, creating magic and memorable experiences for every occasion.
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Key Responsibilities
- Execute full lifecycle event planning and management for both wedding and corporate functions.
- Develop creative event concepts, themes, and detailed proposals tailored to specific client needs and budgets.
- Manage comprehensive event budgets, timelines, and logistical arrangements, ensuring all milestones are met efficiently.
- Source, negotiate, and cultivate strong relationships with a diverse range of vendors (caterers, venues, decorators, photographers, entertainment, etc.).
- Conduct thorough site visits and walkthroughs to assess venue suitability and meticulously plan event layouts and flow.
- Oversee on-site event setup, execution, and breakdown, providing hands-on coordination and problem-solving.
- Communicate regularly and transparently with clients, providing timely updates and proactively addressing any concerns.
- Identify potential risks and develop robust contingency plans to ensure seamless event flow and guest satisfaction.
- Provide comprehensive post-event evaluation and reporting, gathering feedback for continuous improvement and client satisfaction.
Required Skills
- Proven experience (minimum 3 years) as an Event Planner, with a strong portfolio in wedding and corporate events.
- Exceptional organizational and meticulous project management skills.
- Strong budget management and advanced negotiation abilities.
- Excellent written and verbal communication and presentation skills.
- Proficiency in event management software and Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
- Creative mindset with an impeccable eye for detail, aesthetics, and design.
- Proactive problem-solving attitude and ability to perform effectively under pressure.
- Residency in or strong familiarity with the Billy’s Bay/Treasure Beach area, Jamaica.
Preferred Qualifications
- Bachelor’s degree in Hospitality Management, Event Planning, Marketing, or a related field.
- Professional certification in Event Planning (e.g., CMP, CSEP).
- Established network of local vendors and premier venues in Jamaica.
- Experience with destination event planning and international clientele.
- Fluency in additional languages relevant to potential clientele (e.g., Spanish, French).
Perks & Benefits
- Enjoy a flexible work schedule and significant autonomy over your projects.
- Opportunity to work with diverse clients and create a wide array of events.
- Build a robust professional portfolio within a stunning destination.
- Competitive project-based or hourly compensation aligned with your expertise.
- Access to Career.zycto's expansive network and valuable resources.
- Opportunities for continuous professional growth and skill development.
- Be part of a supportive and collaborative environment that values your contributions.
How to Apply
Interested candidates are invited to submit their comprehensive resume, a compelling cover letter highlighting their relevant experience in wedding and corporate event planning, and a portfolio showcasing past events. Please ensure your application clearly demonstrates your expertise and passion for creating exceptional experiences. Click on the link below to apply for the job.
