About Company
Imagine working in an environment where your knack for organization and warm demeanor sets the tone for every interaction. Career.zycto is a dynamic recruitment firm dedicated to connecting top talent with leading organizations across various sectors. We pride ourselves on fostering a professional yet supportive atmosphere where every team member contributes significantly to our collective success. For a Front Office Coordinator, this means being the welcoming face and the organizational backbone, ensuring smooth daily operations that empower our consultants to thrive. Join us and be the crucial first impression that defines our commitment to excellence.
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Job Description
Career.zycto is seeking a highly organized and proactive Front Office Coordinator to join our vibrant team in Akure, Ondo State. This pivotal role is ideal for a customer-focused individual passionate about creating exceptional first impressions. You will be the heart of our office, the initial point of contact for clients, candidates, and visitors, and the orchestrator of daily operations. Your ability to manage multiple tasks with a smile, maintain a professional environment, and provide seamless support will directly impact our operational efficiency and reputation. We’re looking for someone who thrives in a fast-paced setting, possesses impeccable communication skills, and is eager to contribute to a company that values professionalism and growth. If you are ready to be the welcoming voice and efficient hand that keeps our office running smoothly, apply now and make a tangible difference from day one.
Key Responsibilities
- Warmly greet and welcome all clients, candidates, and visitors, ensuring a professional and positive first impression.
- Efficiently answer, screen, and accurately forward incoming phone calls; manage detailed messages.
- Process all incoming and outgoing mail, packages, and deliveries (sorting, distributing, preparing shipments).
- Monitor and maintain adequate office supply inventory; place orders and manage deliveries.
- Skillfully schedule and confirm appointments, meetings, and interviews; manage calendars for efficiency.
- Provide comprehensive administrative support: data entry, filing, document preparation, and basic research.
- Ensure the reception area and common spaces are consistently tidy, presentable, and well-organized.
- Assist in organizing company events, workshops, or meetings (venue prep, registration).
- Maintain strict confidentiality of sensitive information and documents.
- Operate and troubleshoot basic office equipment (printers, scanners).
Required Skills
- Proven experience (2+ years) as a Front Office Coordinator or similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and adaptability to new software.
- Exceptional verbal and written communication skills for diverse interactions.
- Superior organizational and time management abilities; effective prioritization.
- Strong customer service orientation with a professional, friendly demeanor.
- Highly resourceful, proactive, and problem-solving mindset.
- Professional attitude and appearance, representing the company brand.
- High attention to detail and accuracy in all administrative tasks.
Preferred Qualifications
- OND/HND/BSc in Business Administration or a related field.
- Experience with Applicant Tracking Systems (ATS) or CRM software.
- Familiarity with basic office accounting or budget management.
Perks & Benefits
- Competitive monthly salary.
- Comprehensive health insurance.
- Generous paid time off.
- Professional development opportunities.
- Supportive, collaborative work environment.
- Performance-based bonuses.
- Modern office amenities.
How to Apply
Interested and qualified candidates are encouraged to apply by clicking on the application link below. Please ensure your resume highlights relevant experience and skills. We look forward to reviewing your application.
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