About Company
The Royal Parks is a charity that manages London’s eight Royal Parks and some other important green spaces in the capital. Our role is to ensure these beautiful spaces are preserved for everyone to enjoy, now and in the future. We are guardians of 5,000 acres of historic parkland, bringing people and nature closer together in the heart of the city. From Hyde Park and Kensington Gardens to Richmond Park and Greenwich Park, our diverse spaces are loved by millions of locals and tourists alike, providing invaluable green lungs for the city, spaces for recreation, and vital habitats for wildlife. Our work encompasses everything from horticulture and conservation to education, events, and fundraising. We are committed to fostering an inclusive and supportive environment where every team member contributes to our mission of connecting people with the natural world.
Job Description
We are seeking a highly organised and detail-oriented Grant Administration Aide to join our dedicated team, based primarily at our Hyde Park office with flexible hours. This is a crucial part-time role that will provide essential administrative support to our fundraising and grants team, contributing directly to securing vital funding for the preservation, maintenance, and enhancement of London’s iconic Royal Parks. If you are passionate about London’s green spaces and possess strong administrative skills, this is a unique opportunity to contribute to a cause that impacts millions.
In this role, you will be instrumental in the smooth operation of our grant application and reporting processes. Your responsibilities will span across various administrative tasks, including database management, document preparation, research, and communication with internal and external stakeholders. The flexible hours offered for this position are designed to accommodate personal commitments while ensuring key tasks are completed efficiently. You will work closely with our Grant Managers and the wider fundraising team, learning about the intricacies of grant lifecycle management within a leading environmental charity. This position requires someone who is proactive, meticulous, and thrives in a supportive, mission-driven environment. Join us in making a tangible difference to some of the world’s most cherished urban landscapes.
Key Responsibilities
- Assist Grant Managers with the preparation, submission, and tracking of grant applications, ensuring all deadlines are met and guidelines are adhered to.
- Maintain and update the grants database (CRM system) with accurate and current information regarding applications, awards, reporting schedules, and funder communications.
- Conduct preliminary research on potential funding opportunities, identifying new trusts, foundations, and government grants aligned with the charity’s strategic priorities.
- Compile and organise supporting documentation for grant proposals, including budgets, project plans, and organisational information.
- Support the preparation of grant reports, gathering data and information from various internal departments to ensure comprehensive and timely submissions.
- Coordinate meetings and communications with internal project teams and external partners related to grant-funded initiatives.
- Manage general administrative tasks for the fundraising department, such as scheduling, minute-taking, filing, and responding to inquiries.
- Ensure compliance with all internal policies and external funder requirements for record-keeping and data management.
Required Skills
- Proven administrative experience, ideally within a non-profit or public sector environment.
- Exceptional organisational skills and meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong written and verbal communication skills.
- Ability to manage multiple tasks, prioritise effectively, and meet deadlines in a dynamic environment.
- Demonstrated ability to work independently and as part of a team.
- Experience with CRM systems or databases for data entry and management.
Preferred Qualifications
- Previous experience supporting grant writing or fundraising activities.
- Knowledge of charity fundraising regulations and best practices.
- A degree or equivalent qualification in a relevant field (e.g., Business Administration, Communications, Non-profit Management).
- Familiarity with the mission and work of The Royal Parks.
- Experience using Raiser's Edge or similar fundraising CRM software.
Perks & Benefits
- Generous annual leave entitlement.
- Pension scheme with employer contributions.
- Opportunities for professional development and training.
- Employee assistance programme for wellbeing support.
- Working in a unique and inspiring environment within Hyde Park.
- Contribution to the preservation of iconic London landscapes.
- Flexible working arrangements to support work-life balance.
How to Apply
Interested candidates are invited to apply by clicking on the application link below. Please submit your CV along with a cover letter outlining your suitability for this role and how your experience aligns with our requirements. We look forward to receiving your application.