About Company
The Barrhaven Community Association (BCA) is a non-profit, volunteer-driven organization dedicated to enhancing the quality of life for residents of Barrhaven, Ottawa. For decades, the BCA has served as a vital link between the community and municipal government, advocating for local interests, promoting community engagement, and supporting a wide array of initiatives, from parks and recreation to safety and local development. We strive to foster a vibrant, inclusive, and thriving Barrhaven by organizing events, disseminating information, and championing projects that directly benefit our neighbours. Our work relies heavily on community support, volunteer efforts, and successful grant funding to bring essential programs and improvements to fruition.
Job Description
Are you a highly organized and detail-oriented administrative professional looking to make a tangible difference in your community? The Barrhaven Community Association is seeking a dedicated Part-Time Grant Administration Aide to support our crucial funding initiatives. In this pivotal role, you will be instrumental in the smooth operation of our grant application, tracking, and reporting processes, directly contributing to our capacity to serve the Barrhaven community.
This position offers a unique opportunity to work within a dynamic non-profit environment, gaining valuable experience in grant management while contributing to projects that improve local infrastructure, support community events, and enhance public services. You will provide essential administrative support to our volunteer board and project leads, ensuring that all grant-related documentation is meticulously prepared, submitted on time, and accurately recorded. From researching funding opportunities to assisting with report compilation, your work will directly impact our ability to secure resources vital for community growth and well-being. If you are passionate about community development, possess strong administrative skills, and are eager to learn and grow within the non-profit sector, we encourage you to apply. This role is perfect for someone who thrives in a supportive, collaborative setting and is committed to upholding the highest standards of accuracy and efficiency.
Key Responsibilities
- Assist in researching potential grant opportunities from various government agencies, foundations, and corporate donors relevant to BCA's mission and projects.
- Prepare, format, and organize grant application packages, including compiling necessary supporting documents, budgets, and narratives.
- Maintain a comprehensive database of all grant applications, submissions, deadlines, and outcomes, ensuring all information is current and easily accessible.
- Draft correspondence, reports, and other written materials related to grant applications and existing funded projects.
- Coordinate with internal teams and project managers to gather required information for grant proposals and progress reports.
- Monitor grant reporting schedules and assist with the preparation and submission of interim and final reports to funders, ensuring compliance with all terms and conditions.
- Support the financial reconciliation process for grants by assisting with expense tracking and budget reviews.
- Provide general administrative support to the Barrhaven Community Association as needed, including scheduling meetings, managing communications, and maintaining office records.
- Ensure all grant-related documentation is stored securely and in compliance with privacy regulations.
Required Skills
- Proven administrative or office support experience, preferably in a non-profit setting.
- Exceptional organizational skills and meticulous attention to detail.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with database management.
- Ability to work independently, prioritize tasks, and manage multiple deadlines effectively.
- Demonstrated ability to maintain confidentiality and handle sensitive information.
- A proactive attitude and a willingness to take initiative.
Preferred Qualifications
- Post-secondary education in Business Administration, Communications, Non-Profit Management, or a related field.
- Familiarity with grant application processes and funding cycles.
- Experience with project management software or grant management systems.
- Knowledge of the Barrhaven community and its needs.
Perks & Benefits
- Flexible part-time hours to support work-life balance.
- Opportunity to make a direct, positive impact on the Barrhaven community.
- Professional development opportunities within the non-profit sector.
- Collaborative and supportive team environment.
- Gain valuable experience in grant administration and community development.
How to Apply
Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and experience. Please click on the application link below to apply for this job.