About Company
DIVERSEcity Community Resources Society is a registered non-profit organization that has been supporting newcomers to Canada for over 40 years. We offer a wide range of services, including language training, employment programs, settlement support, and community development initiatives. Our mission is to inspire, equip, and engage individuals and communities to create a more inclusive and diverse society. We are committed to fostering a welcoming and supportive environment for both our clients and our dedicated team, recognizing that our collective strength comes from our diverse backgrounds and perspectives. Our work is deeply rooted in the communities we serve, and we are proud to contribute to the social and economic well-being of the Lower Mainland, helping thousands of individuals and families thrive.
Job Description
Join DIVERSEcity Community Resources Society as a Grant Tracking Aide, a vital role that ensures the seamless administration and accurate reporting of our grant-funded programs. In this flexible, part-time position, you will play a crucial part in our ability to continue delivering essential services to newcomers and the broader community. You will be responsible for maintaining meticulous records of grant expenditures, deadlines, and reporting requirements, contributing directly to our organizational transparency and accountability. This role is perfect for an organized, detail-oriented individual who thrives in a dynamic environment and is looking for meaningful work with adaptable hours.
Working closely with our Grants and Finance teams, you will assist in the compilation of data necessary for grant applications, interim reports, and final statements. Your efforts will help us monitor grant performance, identify potential issues early, and ensure compliance with funder guidelines. The flexible hours are designed to accommodate your schedule, allowing for a healthy work-life balance while contributing to a significant cause. We are looking for someone who can proactively manage data, communicate effectively, and adapt to evolving priorities. This position offers an excellent opportunity to gain experience in non-profit administration, grant management, and financial tracking, all while being part of a team dedicated to making a positive impact in the lives of thousands of individuals and families. Your contribution directly supports programs that provide settlement services, language training, employment assistance, and much more, empowering newcomers to build successful lives in Canada. We foster a collaborative and inclusive workplace where every team member’s contribution is valued, and we believe in empowering our staff to grow professionally while making a real difference in the community. This role requires a keen eye for detail and a commitment to accuracy, as the integrity of our grant reporting directly impacts our funding and, consequently, our ability to serve those in need. If you are passionate about supporting community initiatives and have strong administrative skills, we encourage you to apply.
Key Responsibilities
- Maintain and update a comprehensive grant tracking database with accurate and timely information.
- Monitor grant-specific deadlines for reporting, applications, and fund disbursements, ensuring no opportunities are missed.
- Assist in the preparation of financial reports and expenditure summaries for various grant programs, supporting the finance team.
- Reconcile grant-related financial data with accounting records to ensure accuracy and compliance with funder requirements.
- Support the Grants and Finance teams in gathering documentation for audits and internal/external reviews.
- Communicate effectively with internal stakeholders across departments to gather necessary grant information and updates.
- Identify and flag potential discrepancies or issues related to grant tracking and reporting, proactively seeking resolutions.
- Contribute to the continuous improvement of grant administration processes and tools, suggesting efficiencies where possible.
- Perform general administrative tasks as required to support grant management activities, ensuring smooth operations.
Required Skills
- Proven proficiency in data entry and database management with high accuracy and speed.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively under deadlines.
- Strong attention to detail and a commitment to producing precise and error-free work.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) with intermediate to advanced Excel skills.
- Effective written and verbal communication skills for clear internal reporting and collaboration.
- Ability to work independently with minimal supervision and collaboratively as part of a diverse team in a flexible work environment.
Preferred Qualifications
- Previous experience in an administrative or data entry role, preferably within a non-profit organization or a similar grant-funded environment.
- Familiarity with grant management processes, cycles, or financial reporting within a charitable context.
- Experience with CRM or specialized database systems (e.g., Salesforce, Raiser's Edge) for donor or grant tracking.
- Post-secondary education in business administration, finance, accounting, or a related field.
- Understanding of the social service sector and commitment to DIVERSEcity's mission.
Perks & Benefits
- Flexible part-time hours to support work-life balance and personal commitments.
- Opportunity to make a significant, direct impact in the community by supporting vital programs.
- Supportive, inclusive, and collaborative work environment that values diversity.
- Professional development and learning opportunities to enhance your skills and career.
- Contribution to meaningful programs that empower newcomers and foster community integration.
- Access to an Employee Assistance Program for personal and professional support.
How to Apply
Interested candidates are invited to apply directly through our careers portal. Please click on the application link below to submit your resume and cover letter, outlining your relevant experience and why you are a great fit for DIVERSEcity Community Resources Society. We appreciate all applications, however, only those selected for an interview will be contacted.