About Company
Brown’s Town High School is a beacon of educational excellence and community development in St. Ann, Jamaica. For decades, we have been dedicated to nurturing young minds, fostering academic achievement, and cultivating well-rounded individuals prepared to make meaningful contributions to society. Our vibrant campus is home to a diverse student body and a committed faculty and staff who work collaboratively to create a supportive, engaging, and challenging learning environment. We believe in empowering our students not just with knowledge, but with critical thinking skills, a strong sense of values, and the resilience needed to thrive in an ever-evolving world. Our guidance office plays a crucial role in this mission, providing essential support for students’ academic, career, and personal development. Join our dedicated team and become part of a legacy of inspiring future leaders and thinkers.
Job Description
Brown’s Town High School is seeking a compassionate, organised, and detail-oriented individual to join our team as a Part-Time Guidance Office Helper. This is a unique opportunity to provide essential administrative and supportive assistance within our vital Guidance Office, contributing directly to the well-being and success of our students. The ideal candidate will be the welcoming first point of contact for students, parents, and staff, ensuring the smooth operation of daily activities. You will play a key role in maintaining student records, scheduling appointments, assisting with various guidance programs, and helping to create a nurturing and confidential environment where students feel comfortable seeking support. This position demands excellent communication skills, a high level of discretion, and a proactive approach to office management. You’ll be instrumental in helping our Guidance Counsellors focus on their core duties by managing the daily operational flow, handling inquiries, and ensuring that all necessary resources are readily available. If you possess a genuine interest in supporting youth development within an educational setting and thrive in a dynamic, supportive atmosphere, we encourage you to apply. This role offers a significant chance to positively impact the lives of our students and contribute to the vibrant educational community of Brown’s Town High School.
Key Responsibilities
- Serve as the primary point of contact for students, parents, and staff visiting or contacting the Guidance Office, providing a warm and professional welcome.
- Manage the Guidance Counsellor's calendar, scheduling student appointments, meetings, and coordinating guidance-related events.
- Maintain accurate and confidential student records, ensuring proper filing, data entry, and adherence to privacy protocols.
- Assist with the preparation and distribution of guidance materials, including newsletters, brochures, and workshop announcements.
- Perform general administrative duties such as answering phones, responding to emails, photocopying, scanning, and managing office supplies.
- Support the planning and execution of student development activities, career fairs, and wellness programs initiated by the Guidance Office.
- Handle sensitive information with the utmost discretion and professionalism, upholding the confidentiality of student matters.
- Collaborate effectively with other school staff to ensure seamless support for student services.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational abilities and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to maintain strict confidentiality and exercise discretion.
- Empathy, patience, and a positive attitude when interacting with students and parents.
- Ability to multitask and prioritize tasks effectively in a busy environment.
- Basic administrative and clerical skills.
Preferred Qualifications
- High School Diploma or equivalent; additional secretarial or administrative training is a plus.
- Previous experience in an office environment, preferably within an educational institution or a role involving direct public interaction.
- Familiarity with student information systems or database management.
- A genuine interest in youth development and educational support.
Perks & Benefits
- Opportunity to make a tangible positive impact on student lives.
- Supportive and collaborative work environment.
- Valuable experience in the education sector.
- Part-time schedule promoting work-life balance.
- Contribution to a highly respected community institution.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your resume and a cover letter detailing your relevant experience and why you are a good fit for this role are attached. We thank all applicants for their interest; however, only shortlisted candidates will be contacted for an interview.