About Company
Ignite your career in hospitality with Career.zycto, a dynamic force committed to connecting exceptional talent with leading opportunities across the UK. We believe in nurturing raw potential, providing a springboard for individuals eager to dive into the vibrant world of event management. For an aspiring Hotel Event Coordinator, our collaborative environment offers unparalleled learning and growth, allowing you to flourish amidst exciting challenges. Join us and discover why Career.zycto is the perfect launchpad for your professional journey, where every contribution helps shape unforgettable experiences for our clients.
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Job Description
Are you a highly organised and enthusiastic individual with a passion for creating memorable experiences? Career.zycto is thrilled to be recruiting on behalf of a prestigious hotel client in the heart of Sheffield, seeking a bright and ambitious Entry Level Hotel Event Coordinator. This is a unique opportunity to kickstart your career in the vibrant hospitality industry, working within a supportive environment where your creativity and attention to detail will shine.
As an Entry Level Hotel Event Coordinator, you will play a crucial role in supporting the successful planning and execution of a diverse range of events, from intimate corporate meetings to grand weddings and celebratory banquets. This position offers an unparalleled chance to learn the intricacies of event management from the ground up, working alongside seasoned professionals. You will gain hands-on experience in client communication, vendor coordination, logistical planning, and on-site event support, ensuring every event exceeds expectations. We are looking for someone who is eager to learn, possesses excellent interpersonal skills, and thrives in a fast-paced, client-focused setting. If you’re ready to transform ideas into reality and contribute to creating extraordinary moments, we invite you to embark on this exciting journey with us.
Key Responsibilities
- Assist senior Event Coordinators in planning, organising, and executing a diverse portfolio of events, including corporate meetings, weddings, social gatherings, and conferences.
- Serve as a primary point of contact for clients under supervision, responding to enquiries, conducting venue tours, and building strong relationships.
- Help prepare detailed event proposals, contracts, and banquet event orders (BEOs) to ensure all client specifications are met.
- Coordinate with various hotel departments, including catering, banqueting, sales, and operations, to ensure seamless event delivery.
- Liaise with external vendors (florists, entertainers, AV technicians, decorators) to secure services and ensure timely delivery.
- Manage event timelines, budgets, and checklists, ensuring all deadlines are met and costs are within approved parameters.
- Provide on-site support during events, overseeing setup, execution, and breakdown to address any immediate needs or challenges.
- Maintain meticulous records of event details, client communications, and vendor agreements.
- Assist in post-event follow-up, gathering feedback, and contributing to reports to identify areas for improvement.
- Uphold the highest standards of customer service and professionalism at all times, representing the hotel with distinction.
Required Skills
- Exceptional verbal and written communication skills.
- Outstanding organisational abilities and keen attention to detail.
- Proven ability to manage multiple tasks simultaneously and meet deadlines.
- Strong customer service ethic and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work effectively both independently and as part of a dynamic team.
- A proactive, can-do attitude with a willingness to learn and adapt.
- Flexibility to work evenings and weekends as required by event schedules.
Preferred Qualifications
- A degree or diploma in Hospitality Management, Event Management, Business Administration, or a related field.
- Previous experience in a customer-facing role within the hospitality or service industry (e.g., front desk, F&B, retail).
- Familiarity with event management software or CRM systems.
Perks & Benefits
- Competitive entry-level salary.
- Comprehensive training and professional development opportunities.
- Clear pathways for career progression within the hospitality sector.
- Access to employee discounts on hotel services and amenities.
- A vibrant and supportive team culture.
- The chance to work on exciting and diverse events, building a strong portfolio.
How to Apply
If you are a driven individual looking to launch your career in event management, we encourage you to apply! Please click on the application link below to submit your CV and a cover letter detailing your passion for hospitality and why you are the ideal candidate for this Entry Level Hotel Event Coordinator role.
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