About Company
Liberty Wealth Management Group is a distinguished financial services firm dedicated to providing comprehensive wealth management solutions to individuals and families across Canada. With a strong commitment to client success and personalized financial planning, we pride ourselves on fostering long-term relationships built on trust, integrity, and expert guidance. Our vibrant team in the heart of Yonge–Eglinton, Toronto, thrives on a collaborative spirit and a shared passion for empowering our clients’ financial futures. We believe that our success starts with our people, and we are committed to creating a supportive and engaging environment for every team member.
Job Description
Liberty Wealth Management Group is seeking a highly organized and enthusiastic Part-Time HR Onboarding Aide to join our growing team in Yonge–Eglinton, Toronto. This pivotal role is perfect for an individual who is passionate about creating an exceptional first impression and ensuring a seamless transition for our new employees. As the HR Onboarding Aide, you will be instrumental in supporting our Human Resources department by meticulously managing the onboarding process from offer acceptance through to the employee’s first few weeks. You will be the friendly face and guiding hand for new hires, ensuring all administrative tasks are completed efficiently, new hire documentation is accurate, and they feel welcomed and prepared for their journey with us.
Your responsibilities will span across preparing onboarding materials, coordinating initial training schedules, setting up workstation logistics, and maintaining confidential employee records. This role requires a meticulous eye for detail, strong communication skills, and the ability to juggle multiple priorities in a fast-paced environment. You’ll work closely with the HR Manager and various department heads to ensure that every new team member experiences a warm, efficient, and memorable welcome into the Liberty Wealth family. If you’re looking for an opportunity to kickstart your career in Human Resources, contribute to a positive workplace culture, and make a tangible impact on employee experience within a reputable financial firm, we encourage you to apply.
Key Responsibilities
- Prepare comprehensive onboarding kits and welcome packages for all new hires.
- Assist new employees with the completion of necessary new hire paperwork, ensuring accuracy and compliance.
- Coordinate and schedule orientation sessions, introducing new hires to company culture, policies, and key team members.
- Liaise with the IT department to ensure timely setup of equipment, software access, and necessary accounts prior to the new hire's start date.
- Maintain and update employee records and HR databases with new hire information, ensuring data integrity and confidentiality.
- Provide administrative support to the HR department, including scheduling meetings, managing correspondence, and filing.
- Act as the primary point of contact for new hires for any onboarding-related queries, providing timely and helpful information.
- Assist in organizing and executing new employee training schedules and logistics.
- Contribute to continuous improvement initiatives for the onboarding process, identifying areas for enhancement.
- Support the overall HR function with ad-hoc administrative tasks as required.
Required Skills
- Exceptional organizational and time management skills.
- Strong verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- High level of attention to detail and accuracy.
- Ability to handle confidential information with discretion and professionalism.
- Proactive attitude and a strong sense of initiative.
- Ability to work effectively both independently and as part of a team.
Preferred Qualifications
- Previous administrative or HR support experience, preferably in a fast-paced office environment.
- Familiarity with HR Information Systems (HRIS) or similar applicant tracking software.
- Post-secondary education or certification in Human Resources, Business Administration, or a related field.
- Demonstrated customer service-oriented mindset.
- Understanding of basic HR principles and best practices.
Perks & Benefits
- Flexible part-time hours to support work-life balance.
- Opportunities for professional development and growth within the HR field.
- A supportive, collaborative, and friendly team environment.
- Work in a modern office located in the vibrant Yonge–Eglinton neighborhood, easily accessible by transit.
- Direct impact on new employee experience and company culture.
- Opportunity to be part of a reputable and growing financial services firm.
How to Apply
If you are eager to contribute to a positive employee experience and possess the skills and passion for this role, we invite you to take the next step in your career. Please click on the application link below to submit your resume and cover letter. We appreciate all applications; however, only those selected for an interview will be contacted.