About Company
Conexus Credit Union is Saskatchewan’s largest credit union, proudly serving members across the province for over 80 years. Rooted in strong community values, we are dedicated to financial well-being, fostering innovation, and cultivating a supportive and inclusive workplace. With a profound commitment to local growth and member success, Conexus is more than just a financial institution; we are a pivotal community partner helping to build a stronger Saskatchewan. We offer a dynamic work environment where employees are empowered to make a real difference, supported by ample opportunities for professional growth and a culture that deeply values collaboration, integrity, and member-centric service. Join us in making a meaningful impact.
Job Description
As a Part-Time HR Onboarding Coordinator at Conexus Credit Union, you will play a crucial role in creating a positive, seamless, and memorable first impression for our new team members. Based in our vibrant Downtown Regina office, this position is essential in ensuring a welcoming onboarding experience from the moment an offer is accepted through their first few months of employment. You will be responsible for coordinating all administrative aspects of the onboarding process, including the meticulous preparation of new hire paperwork, scheduling comprehensive orientation sessions, managing background checks, and ensuring new employees have all necessary resources and appropriate system access from day one.
This role requires exceptional organizational skills, meticulous attention to detail, and a warm, approachable demeanor to effectively guide new hires through their initial journey with Conexus. You will collaborate closely with various departments, HR colleagues, and hiring managers to streamline processes, provide comprehensive support, and continuously enhance our onboarding programs. Your contribution will be significant in reinforcing our employer brand, fostering early employee engagement, and ensuring our new team members feel valued and supported as they integrate into our culture. This part-time opportunity is ideal for an individual seeking to apply their expertise in a meaningful way, contribute to a thriving HR team, and support our mission to empower our employees to deliver outstanding service to our members, all while maintaining a healthy work-life balance.
Key Responsibilities
- Coordinate all administrative aspects of the new hire onboarding process, ensuring accuracy, compliance, and a positive candidate experience.
- Prepare and meticulously distribute new hire documentation, including offer letters, contracts, benefits information, and policy acknowledgements.
- Schedule and facilitate engaging new employee orientation sessions, both virtually and in-person, ensuring all participants feel welcomed and informed.
- Manage comprehensive background checks, reference checks, and other pre-employment screening processes in adherence to company policy and legal requirements.
- Ensure all necessary technology, equipment, system access, and workspace are meticulously prepared for new employees prior to their start date.
- Act as a primary point of contact for new hires, proactively addressing questions, providing guidance, and offering support throughout their initial weeks.
- Maintain accurate, confidential, and up-to-date employee records in the HRIS system, ensuring data integrity.
- Collaborate effectively with IT, payroll, and department managers to ensure a smooth and integrated transition for all new hires.
- Assist in the continuous review and improvement of onboarding procedures, materials, and digital tools to enhance efficiency and effectiveness.
- Support the broader HR team with ad-hoc administrative tasks and special projects as required, demonstrating flexibility and a team-player attitude.
Required Skills
- Minimum of 1 year of demonstrated experience in an HR administrative or coordination role.
- Proven ability to manage multiple tasks, projects, and priorities effectively in a fast-paced, dynamic environment.
- Exceptional organizational skills and meticulous attention to detail, ensuring accuracy in all tasks.
- Strong interpersonal and communication skills, both written and verbal, with a professional and approachable demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with general office technologies.
- Demonstrated ability to maintain strict confidentiality and handle sensitive employee information with the utmost discretion and integrity.
- A proactive and positive attitude with a strong commitment to providing excellent service to new hires and internal stakeholders.
Preferred Qualifications
- Post-secondary education (diploma or degree) in Human Resources, Business Administration, or a related field.
- Experience with HR Information Systems (HRIS) such as Workday, ADP, BambooHR, or similar platforms.
- Basic knowledge of Canadian employment laws, regulations, and best practices related to onboarding and HR administration.
- Previous experience working within a financial services, credit union, or highly regulated industry environment.
Perks & Benefits
- Competitive part-time hourly wage.
- Opportunity to work with Saskatchewan’s largest credit union, dedicated to community and member success.
- Supportive and collaborative team environment that values your contributions.
- Opportunities for professional development and growth within the organization.
- Access to comprehensive employee wellness programs.
- Convenient Downtown Regina office location with excellent access to amenities and transit.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your resume highlights your relevant experience, skills, and qualifications for this crucial HR Onboarding Coordinator role. We thank all applicants for their interest in Conexus Credit Union; however, only those selected for an interview will be contacted.