About Company
Health Sciences North (HSN) is an academic health sciences centre with a vision to become a recognized leader in integrated health services and northern research. Located in Sudbury, Ontario, HSN is dedicated to improving the health of Northern Ontarians by providing high-quality, patient-centred care, driving innovation, and fostering a culture of learning and research. As one of Northern Ontario’s largest employers, HSN offers a diverse and inclusive environment where every team member contributes to our mission of leading care, learning, and research for a healthier North. We are committed to creating a supportive workplace that values collaboration, integrity, and excellence, empowering our staff to make a meaningful difference in the lives of our patients and community.
Job Description
Are you meticulously organized with a keen eye for detail and a passion for supporting vital administrative functions? Health Sciences North (HSN) in Sudbury is seeking a dedicated Part-Time HR Payroll Data Clerk to join our dynamic team in New Sudbury. As a cornerstone of our Human Resources and Payroll department, you will play a critical role in ensuring the accuracy and integrity of our employee data, directly contributing to the smooth operation of payroll processing and HR record-keeping for our valued healthcare professionals. This is more than just data entry; it’s about upholding trust, maintaining compliance, and providing essential support that enables our front-line staff to focus on what they do best: delivering exceptional patient care.
In this role, you will be responsible for a variety of critical tasks, including the precise entry and verification of employee information into our HRIS and payroll systems. This encompasses new hires, terminations, changes in compensation, benefits enrollment, attendance records, and other crucial personnel data. Your work ensures that employees are paid accurately and on time, and that their HR records are meticulously maintained in accordance with organizational policies and regulatory requirements. We are looking for someone who thrives in a structured environment, possesses exceptional organizational skills, and understands the paramount importance of confidentiality and data security within a healthcare setting. The ability to cross-reference information from multiple sources, identify discrepancies, and resolve them efficiently will be key to your success. You will also assist with preparing various reports, maintaining digital and physical files, and responding to basic payroll-related inquiries with professionalism and discretion.
This position offers an excellent opportunity to gain invaluable experience in both human resources and payroll administration within a large, respected healthcare institution. You will collaborate closely with HR specialists, payroll administrators, and other departmental staff, becoming an integral part of a team dedicated to operational excellence. We are committed to fostering a supportive and inclusive workplace where every team member feels valued. If you are a proactive problem-solver with a commitment to accuracy and a desire to contribute to the well-being of our community through administrative excellence, we encourage you to apply. Join Health Sciences North and help us continue to build a healthier future for Northeastern Ontario.
Key Responsibilities
- Accurately input and verify employee data into HRIS and payroll systems, including new hires, terminations, status changes, and benefits information.
- Process payroll-related data, such as hours worked, deductions, and adjustments, ensuring timely and accurate compensation.
- Maintain strict confidentiality of all employee and payroll information.
- Conduct regular data audits to identify and resolve discrepancies, ensuring data integrity.
- Assist with the preparation of various HR and payroll reports as required.
- Organize and maintain both digital and physical employee files, ensuring compliance with record-keeping policies.
- Respond to basic employee inquiries regarding payroll and HR data with professionalism and excellent customer service.
Required Skills
- Proven experience in data entry with a high degree of accuracy and attention to detail.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Strong organizational and time management skills.
- Excellent communication skills, both written and verbal.
- Ability to maintain strict confidentiality and exercise discretion.
- Demonstrated problem-solving abilities and a proactive approach to task completion.
Preferred Qualifications
- Previous experience with HRIS and/or payroll software (e.g., ADP, Workday, Ceridian).
- Post-secondary education in Business Administration, Human Resources, Accounting, or a related field.
- Familiarity with HR and payroll processes and regulations.
- Experience in a healthcare or large organizational setting.
Perks & Benefits
- Competitive hourly wage.
- Opportunity to contribute to a leading healthcare organization.
- Supportive and collaborative work environment.
- Professional development and training opportunities.
- Access to employee wellness programs.
- Meaningful work that impacts the community.
How to Apply
Interested candidates are invited to apply directly through our careers portal. Please ensure your application highlights your relevant experience and skills. Click on the link below to apply for the job.