About Company
Career.zycto is a dynamic force in global logistics, empowering businesses to navigate the complexities of international trade with precision and efficiency. We specialize in streamlining supply chains and ensuring the seamless movement of goods across borders. For an Import Export Documentation Officer, this means being at the heart of our operations, contributing directly to our clients’ success and our robust reputation. You’ll find a collaborative environment where your meticulous attention to detail and expertise in trade regulations are highly valued and directly impact our international reach. Join us and shape the future of global commerce.
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Job Description
Career.zycto is actively seeking a meticulous and dedicated Import Export Documentation Officer to join our thriving team in Elberfeld, Wuppertal. This full-time position is pivotal to our continued success in facilitating seamless international trade. As an integral part of our logistics operation, you will be responsible for the accurate and timely preparation, processing, and management of all necessary documentation for import and export shipments. This role demands exceptional attention to detail, a comprehensive understanding of international trade regulations, and the ability to navigate complex customs procedures. You will be the linchpin connecting our clients to global markets, ensuring compliance, minimizing delays, and contributing directly to the efficiency of our worldwide supply chain network.
In this dynamic environment, you will play a crucial role in upholding our commitment to operational excellence and customer satisfaction. Every document you handle contributes to the smooth flow of goods, from intricate customs declarations to bills of lading and certificates of origin. You will collaborate closely with various internal departments, including sales, operations, and finance, as well as external stakeholders such as customs brokers, freight forwarders, and shipping lines. The challenges are diverse, ranging from adapting to evolving trade policies to resolving documentation discrepancies swiftly, ensuring that every shipment meets regulatory requirements and client expectations.
This isn’t just about paperwork; it’s about being a guardian of international trade compliance and efficiency. You will leverage your expertise to identify potential issues before they arise, implement best practices, and continuously seek ways to optimize our documentation processes. Career.zycto values proactive individuals who thrive on problem-solving and are committed to continuous learning in the ever-changing landscape of global commerce. If you are passionate about precision, driven by compliance, and eager to make a tangible impact on international logistics, we invite you to embark on this rewarding journey with us.
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Key Responsibilities
- Prepare and process all necessary import/export documentation, including commercial invoices, packing lists, bills of lading, certificates of origin, and customs declarations.
- Ensure full compliance with national and international trade regulations, customs laws, and company policies.
- Liaise with customs brokers, freight forwarders, shipping lines, and other stakeholders to coordinate shipments and resolve documentation discrepancies.
- Monitor and track shipments, providing updates to internal teams and clients as required.
- Maintain accurate and organized records of all import/export transactions and related documentation.
- Assist in customs clearance procedures and resolve any issues related to import/export permits and licenses.
- Research and stay updated on changes in international trade laws, tariffs, and customs requirements.
- Collaborate with sales, operations, and finance teams to ensure smooth order fulfillment and billing processes.
- Support the implementation of new processes and systems to improve documentation efficiency.
Required Skills
- Proven experience in import/export documentation or a similar role.
- Strong knowledge of international trade regulations, Incoterms, and customs procedures.
- Exceptional attention to detail and accuracy in data entry and document preparation.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with logistics software/ERP systems.
- Strong communication skills, both written and verbal, for effective interaction with diverse stakeholders.
- Ability to work independently and as part of a team in a fast-paced environment.
- Problem-solving aptitude and ability to handle unexpected challenges.
Preferred Qualifications
- A degree or diploma in Logistics, Supply Chain Management, International Trade, or a related field.
- Certification in customs clearance or international trade.
- Fluency in German (verbal and written) in addition to English.
- Experience with specific customs software platforms used in Germany (e.g., ATLAS).
- Knowledge of specific product categories or industry regulations relevant to Career.zycto's business.
Perks & Benefits
- Competitive salary package and performance-based bonuses.
- Comprehensive health and wellness benefits.
- Generous paid time off and public holidays.
- Opportunities for professional development and career advancement.
- Access to industry-specific training and certifications.
- A collaborative and supportive work environment.
- Employee assistance program.
- Company-sponsored social events and team-building activities.
- Contribution to a dynamic and growing global logistics company.
How to Apply
Interested candidates are encouraged to apply by clicking on the application link below. Please ensure your resume highlights your relevant experience in import/export documentation and your understanding of international trade regulations. We look forward to reviewing your application and exploring how your expertise can contribute to Career.zycto’s success.
