About Company
Career.zycto empowers professionals and businesses by connecting top talent with groundbreaking opportunities across diverse industries. We believe in fostering environments where innovation thrives, and every team member feels valued, supported, and challenged. For an Executive Assistant, this translates into being at the heart of dynamic operations, contributing directly to strategic initiatives, and enjoying significant autonomy in a flexible work setting. We champion work-life integration and seek proactive individuals eager to make a tangible impact.
Job Description
Are you an impeccably organized, proactive professional with a keen eye for detail and a passion for supporting high-level executives in a dynamic environment? Career.zycto is actively seeking a highly skilled and adaptable Label Executive Assistant to provide comprehensive administrative and operational support to a key executive overseeing a specific business unit or ‘label’ within our diverse portfolio. This is a distinctive opportunity designed for individuals who thrive on managing complex tasks and contributing to strategic success, all while benefiting from the flexibility to manage your working hours.
In this pivotal and high-impact role, you will serve as the central hub for communication and operational efficiency for your assigned executive. Your responsibilities will span managing intricate calendars, expertly coordinating high-stakes internal and external meetings across multiple time zones, and meticulously preparing detailed presentations and reports that inform critical decisions. Handling confidential information with the utmost discretion and professionalism is paramount. We are specifically looking for a forward-thinking individual who can not only anticipate needs and proactively solve problems but also contribute to fostering a positive, productive, and collaborative work environment.
This position demands a sophisticated blend of traditional executive support proficiencies combined with an agile and specialized understanding of ‘label’-specific projects. This could involve intricate market research compilation, diligent compliance documentation management, or generating specific operational reports tailored to the performance and needs of your executive’s unit. The ideal candidate will be someone who flourishes in a fast-paced, results-oriented setting but equally values the personal and professional benefits of adjusting their working hours to effectively meet both demanding professional objectives and personal commitments. You will play an absolutely critical role in optimizing the executive’s time, enabling them to concentrate on strategic growth initiatives, critical decision-making, and high-level stakeholder engagement. If you are ready to elevate your executive support career with a company that genuinely values flexibility, innovation, and direct impact, we strongly encourage you to explore this exceptional opportunity and apply today.
Key Responsibilities
- Manage and maintain complex executive calendars, scheduling meetings, and coordinating appointments across multiple time zones.
- Arrange and coordinate detailed travel plans, itineraries, and accommodations for the executive.
- Prepare and edit correspondence, communications, presentations, and other documents with precision and professionalism.
- Conduct thorough research, compile data, and prepare comprehensive reports for executive review and decision-making.
- Organize and maintain confidential files, records, and databases, ensuring data integrity and security.
- Act as the primary point of contact for internal and external stakeholders, screening calls and managing inquiries efficiently.
- Coordinate special projects and events pertinent to the 'label' or business unit, from inception to completion.
- Process expense reports, manage invoices, and track budget expenditures accurately.
- Facilitate seamless communication and information flow within the executive's team and across various departments.
- Anticipate executive needs, proactively identify potential issues, and implement effective solutions.
- Assist with onboarding new team members and managing administrative aspects of team operations.
Required Skills
- Exceptional organizational and time management skills with meticulous attention to detail.
- Proven proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools (e.g., Teams, Zoom).
- Superior written and verbal communication skills, with the ability to articulate clearly and concisely.
- Demonstrated high level of discretion, professionalism, and ability to handle confidential information.
- Strong ability to work independently, prioritize tasks effectively, and manage multiple projects concurrently.
- Excellent problem-solving aptitude and a proactive, solution-oriented mindset.
- Adaptability to flexible working hours and comfort with a hybrid work model.
- Minimum of 5 years of experience in an executive assistant or similar senior administrative role.
Preferred Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field.
- Experience supporting executives in a fast-paced, multi-faceted environment, preferably in consulting or professional services.
- Familiarity with project management software (e.g., Asana, Trello) or CRM systems.
- Certification in administrative professional programs (e.g., CAP, PACE).
- Experience working with diverse teams and international stakeholders.
Perks & Benefits
- Competitive salary package and performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off, including vacation, sick leave, and company holidays.
- Flexible working hours and a supportive hybrid work model to promote work-life integration.
- Opportunities for professional development, continuous learning, and tuition reimbursement.
- 401(k) retirement plan with company matching contributions.
- Employee assistance program providing confidential support and resources.
- A dynamic, collaborative, and inclusive team environment with a focus on mutual growth.
- Access to state-of-the-art office facilities when working on-site.
How to Apply
Interested candidates are encouraged to apply directly by clicking the application link below. Please submit your resume and a compelling cover letter detailing your relevant experience, highlighting your ability to manage flexible hours, and explaining why you are the ideal candidate for this pivotal Label Executive Assistant role at Career.zycto. We look forward to reviewing your application and potentially welcoming you to our team.
