About Company
Join Career.zycto, a forward-thinking organization dedicated to the meticulous management of information and knowledge resources. We are passionate about creating accessible and well-organized environments that empower learning and research within our community. For a Library Assistant Records Management professional, Career.zycto offers a stable and supportive platform to hone their skills in archival practices, data organization, and digital record-keeping. We value precision, integrity, and a proactive approach to information governance, fostering a culture where every record tells a story and contributes to our collective success. Come grow with us.
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Job Description
Are you a detail-oriented individual with a passion for information management and a commitment to preserving knowledge? Career.zycto is seeking a dedicated Library Assistant specializing in Records Management to join our vibrant team in Turkana County, Kenya. This pivotal role involves supporting the efficient operation of our library and records center, ensuring that all physical and digital assets are systematically organized, maintained, and readily accessible.
As a Library Assistant, you will play a crucial part in upholding the integrity and accessibility of our institutional memory. Your daily tasks will range from cataloging new acquisitions and managing borrower records to implementing robust records retention schedules and assisting with the digitization of archival materials. We are looking for someone who understands the critical importance of accurate record-keeping, has excellent organizational skills, and possesses a strong desire to contribute to an environment of continuous learning and operational excellence.
This position offers a unique opportunity to work at the intersection of traditional library services and modern records management practices. You will gain hands-on experience with various information systems, contribute to the development of improved workflows, and directly impact our ability to serve our stakeholders effectively. If you are eager to apply your expertise in a dynamic setting, foster an environment of information accessibility, and grow your career within a supportive organization, we encourage you to apply. Your contribution will be vital in ensuring that our valuable records are preserved for future generations and that current information needs are met with efficiency and precision. We are committed to empowering our team members with the tools and training necessary to excel in a rapidly evolving information landscape.
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Key Responsibilities
- Manage and organize physical and digital records, ensuring proper classification, indexing, and storage.
- Assist in the cataloging and processing of new library materials, including books, journals, and electronic resources.
- Maintain accurate records of all library materials, including acquisitions, withdrawals, and circulation data.
- Implement and adhere to records retention and disposal schedules in compliance with organizational policies and legal requirements.
- Support the digitization of historical documents and archival materials, ensuring high-quality scans and metadata integrity.
- Assist library users with locating resources, conducting research, and navigating information systems.
- Oversee the proper shelving and arrangement of library collections.
- Provide administrative support to the records management and library departments, including data entry and report generation.
- Participate in inventory checks and audits of both library and records holdings.
- Contribute to the development and improvement of records management procedures and best practices.
Required Skills
- Proficiency in records management principles and practices.
- Strong organizational and time management skills.
- Excellent attention to detail and accuracy.
- Familiarity with library classification systems (e.g., Dewey Decimal, Library of Congress).
- Competency in using library management systems and database software.
- Good communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Preferred Qualifications
- Diploma or Certificate in Library Science, Information Management, Archival Studies, or a related field.
- Experience with digital archiving and document management systems.
- Knowledge of data privacy regulations relevant to records management.
- Basic troubleshooting skills for library equipment (e.g., scanners, printers).
- Fluency in local languages in addition to English and Swahili.
Perks & Benefits
- Competitive salary package.
- Comprehensive health insurance.
- Professional development and training opportunities.
- Paid time off and holidays.
- A supportive and collaborative work environment.
- Opportunity to contribute to community knowledge preservation.
How to Apply
Interested candidates who meet the above qualifications are encouraged to apply by clicking on the application link below. Please ensure your CV and cover letter highlight your relevant experience in library services and records management.
