About Company
The State University of Zanzibar (SUZA) is a leading public higher education institution dedicated to academic excellence, research, and community service in Zanzibar and beyond. With a rich history and a forward-looking vision, SUZA plays a pivotal role in shaping the intellectual and professional landscape of the region. Our robust library system serves as a central hub for our academic community, providing essential resources and services to thousands of students, faculty, and researchers. We are deeply committed to fostering an environment of continuous learning, discovery, and innovation, and we tirelessly strive to enhance our resources and facilities to meet the evolving educational and research needs of our diverse stakeholders. Joining the SUZA team means becoming an integral part of a vibrant academic family that not only values knowledge and integrity but also actively contributes to social responsibility and national development. We pride ourselves on a collaborative and supportive atmosphere where every team member contributes to our shared mission.
Job Description
Are you passionate about information organization, possess meticulous attention to detail, and are dedicated to supporting a thriving academic environment? The State University of Zanzibar (SUZA) is seeking an enthusiastic and highly organized Part-Time Library Records Assistant to join our dedicated library team at our facility in Chukwani. In this vital role, you will contribute significantly to the smooth and efficient operation of our library services by ensuring the accurate and systematic management of library records and materials. This position offers a fantastic opportunity for individuals seeking to gain valuable practical experience in library science, information management, or administrative support within a dynamic educational setting. You will be instrumental in maintaining the integrity and accessibility of our extensive collection, assisting library users, and contributing to the overall mission of the university library. This is a hands-on role that demands precision, a proactive approach to tasks, and an unwavering commitment to providing excellent service to our diverse patron base. The successful candidate will work closely with other experienced library staff to process new acquisitions, meticulously maintain existing records, and help patrons navigate our comprehensive range of resources and services. We are looking for someone who is eager to learn, highly adaptable, possesses a strong work ethic, and is ready to embrace the dynamic challenges and rewards of working in a university library.
Key Responsibilities
- Assist with the accurate cataloging and classification of diverse library materials (including books, periodicals, e-resources, and multimedia) in strict adherence to established library standards and best practices.
- Perform diligent data entry and ongoing maintenance of library records within the integrated library system (ILS) and other relevant departmental databases, ensuring data integrity.
- Process new acquisitions comprehensively, which includes stamping, precise labeling, barcode application, and correct shelving of materials according to library schema.
- Provide front-line assistance to patrons, guiding them in locating specific materials, addressing basic research inquiries, and troubleshooting the use of library equipment and digital resources.
- Maintain the physical order, cleanliness, and neatness of library shelves, reading areas, and common spaces to ensure a conducive learning environment.
- Actively assist in inventory checks, collection assessment, and weeding projects to ensure the library's collection remains current, relevant, and well-maintained.
- Handle interlibrary loan requests and document delivery processes, facilitating resource sharing with other institutions.
- Provide essential administrative support to the senior library staff, encompassing tasks such as photocopying, accurate filing, preparing routine reports, and managing correspondence.
- Assist in the registration and comprehensive management of library users' accounts, ensuring adherence to university policies.
- Contribute proactively to creating a welcoming, inclusive, and highly efficient library environment for all students, faculty, and community users.
Required Skills
- High school diploma or its equivalent.
- Demonstrated basic computer proficiency, including practical familiarity with Microsoft Office Suite (Word, Excel, Outlook).
- Exceptional organizational skills and an unwavering attention to detail and accuracy.
- Proven ability to work effectively both independently with minimal supervision and collaboratively as an integral part of a team.
- Strong communication and interpersonal skills, capable of interacting courteously and effectively with a diverse range of individuals.
- Physical ability to lift and move library materials (up to 25 lbs) and to stand/walk for extended periods during shifts.
- A genuine, demonstrated interest in library services, information organization, and supporting an academic mission.
Preferred Qualifications
- A Certificate or Diploma in Library and Information Science, Archival Studies, Records Management, or a closely related field.
- Previous professional or volunteer experience working in a library, archives, or a structured administrative office setting.
- Familiarity with integrated library systems (ILS) software or general database management principles.
- Basic knowledge of cataloging principles, such as the Dewey Decimal Classification or Library of Congress Classification.
- Fluency in both Swahili and English, spoken and written.
Perks & Benefits
- An invaluable opportunity to work within a vibrant and intellectually stimulating academic environment.
- Gain significant practical experience in the crucial field of library and information management.
- Benefit from flexible part-time working hours to accommodate personal schedules.
- Enjoy access to the university’s extensive resources, facilities, and academic programs.
- Engage in professional development opportunities designed to enhance your skills and career trajectory.
- Become part of a supportive, collaborative, and dedicated team culture.
How to Apply
Interested and qualified candidates are strongly encouraged to submit their complete application package, which must include a compelling cover letter detailing their suitability for this specific role and a comprehensive Curriculum Vitae (CV). Please ensure your application highlights all relevant experience, skills, and qualifications that align with the requirements of this position. Submit your application via the provided application link below. Only shortlisted candidates who meet our criteria will be contacted for an interview. We highly encourage early applications as we operate on a rolling basis for reviewing candidates.