About Company
Career.zycto is seeking a dedicated individual to support our fast-paced operations right from the heart of Lagos Island. We believe in fostering a supportive environment where administrative prowess leads to impactful contributions. For a Live-in Admin Assistant, this means becoming an integral part of our daily rhythm, enjoying the convenience and stability that comes with integrated living and working. We empower our team members, ensuring their comfort and professional growth are prioritized within a vibrant, dynamic setting. Join us and truly make a difference in a role that combines convenience with purpose.
Job Description
Are you a highly organized, proactive, and detail-oriented individual looking for an administrative role with the unique benefit of provided accommodation? Career.zycto is searching for a dedicated Live-in Administrative Assistant to join our dynamic team in the bustling heart of Idumagbo, Lagos Island. This is an unparalleled opportunity to immerse yourself in a thriving work environment while enjoying the comfort and convenience of living on-site. As our Live-in Admin Assistant, you will be the backbone of our daily operations, ensuring smooth administrative flow and providing essential support to management and staff. Your role will be critical in maintaining an efficient, organized, and productive workplace. We value individuals who can anticipate needs, manage multiple tasks with ease, and contribute positively to our team culture. This position requires a commitment to excellence, a strong sense of responsibility, and the ability to work independently while being a team player. You will be instrumental in managing schedules, handling communications, organizing documents, and overseeing general office upkeep, all within a secure and comfortable living arrangement. This unique opportunity is perfect for someone seeking stability, professional growth, and a close-knit community feel in their working life. If you’re ready to take on a pivotal administrative role and embrace the convenience of a live-in setup, we encourage you to apply.
Key Responsibilities
- Manage and maintain executive and team calendars, scheduling appointments, meetings, and travel arrangements efficiently.
- Draft, proofread, and prepare correspondence, reports, presentations, and other critical documents with meticulous attention to detail and accuracy.
- Handle incoming and outgoing communications, including phone calls, emails, and physical mail, directing inquiries to the appropriate personnel promptly.
- Organize and maintain comprehensive physical and electronic filing systems, ensuring easy retrieval of information when needed.
- Oversee office supplies inventory, placing timely orders and ensuring continuous availability of necessary materials and equipment.
- Coordinate and prepare for all internal and external meetings, including setting up meeting spaces, distributing agendas, and accurately taking and distributing minutes.
- Assist with basic bookkeeping tasks, expense tracking, and invoice processing as required by management.
- Ensure the general cleanliness, organization, and professional appearance of the office space at all times.
- Provide front desk coverage, warmly greeting visitors, managing visitor logs, and directing them appropriately.
- Undertake various ad-hoc administrative projects and tasks as assigned by management, demonstrating flexibility and initiative.
- Maintain a professional and friendly demeanor, fostering a positive, respectful, and productive work environment for everyone.
Required Skills
- Proven experience as an Administrative Assistant or in a similar administrative support role (minimum 2 years).
- Exceptional organizational skills, with a strong ability to prioritize tasks and manage time effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
- Excellent written and verbal communication skills in English, with a professional phone manner.
- Ability to work independently with minimal supervision, demonstrating self-motivation and initiative.
- High level of discretion and an unwavering commitment to maintaining confidentiality.
- Strong problem-solving abilities and a proactive approach to identifying and addressing issues.
- Impeccable attention to detail and a commitment to accuracy in all administrative functions.
Preferred Qualifications
- Bachelor's degree or Higher National Diploma (HND) in Business Administration, Secretarial Studies, or a related field.
- Experience working in a fast-paced corporate or startup environment.
- Familiarity with modern office management systems and procedures.
- Basic knowledge of accounting principles for expense tracking and invoice handling.
Perks & Benefits
- Competitive monthly salary commensurate with experience and skills.
- Comfortable and secure live-in accommodation provided on-site, eliminating commute stress.
- Significant opportunities for professional development and career growth within a dynamic company.
- A supportive, collaborative, and friendly work environment.
- Convenient location in the vibrant heart of Idumagbo, Lagos Island, with easy access to amenities.
- Access to basic utilities (e.g., electricity, water) included within the accommodation.
How to Apply
Interested and qualified candidates are strongly encouraged to apply by clicking the application link below. Please ensure your resume clearly highlights all relevant administrative experience, and include a concise cover letter explaining your interest in a live-in role. We are excited to review your application and potentially welcome you to our team!
