About Company
Are you driven by a mission-first mindset and eager to optimize impact? Career.zycto is a dynamic organization committed to fostering talent for the social good sector. We believe in empowering individuals who are passionate about making a tangible difference, providing a platform where operational excellence directly translates into amplified community benefit. Joining our team means contributing to a vibrant ecosystem dedicated to ethical recruitment and sustainable growth for nonprofit organizations across Asia. Your expertise in streamlining processes will be invaluable in shaping the operational backbone for impactful initiatives, ensuring efficiency underpins every charitable endeavor we support.
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Job Description
Career.zycto is seeking a highly motivated and detail-oriented Full-Time Nonprofit Operations professional to join our team in Singapore. This pivotal role is essential for ensuring the smooth, efficient, and compliant day-to-day functioning of our operations, enabling us to maximize our impact on the nonprofit sector. As a Nonprofit Operations professional, you will be instrumental in developing, implementing, and maintaining robust operational processes that support our mission and strategic goals.
You will be responsible for overseeing various administrative and operational functions, including resource allocation, vendor management, facility coordination, and ensuring adherence to all relevant regulatory and organizational policies. A significant part of this role involves optimizing workflows, identifying areas for process improvement, and implementing solutions that enhance productivity and effectiveness across different departments. This position requires a proactive individual with a strong understanding of nonprofit dynamics, capable of managing multiple priorities in a fast-paced environment.
The ideal candidate will possess a keen eye for detail, exceptional organizational skills, and a commitment to operational excellence within a mission-driven context. You will work closely with leadership and various teams to ensure that our operational infrastructure is robust, scalable, and supportive of our growth ambitions. This involves not only managing current operations but also anticipating future needs and planning proactively. You will play a crucial role in maintaining our financial health through diligent budget tracking and expenditure monitoring, ensuring resources are utilized effectively and transparently. Furthermore, you will contribute to fostering a positive and collaborative work environment by supporting internal communications and coordinating team activities.
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This is an exceptional opportunity for someone passionate about the nonprofit sector who thrives on building and maintaining efficient systems. If you are someone who finds satisfaction in ensuring everything runs seamlessly, allowing others to focus on their core mission, we encourage you to apply. Join Career.zycto and become a cornerstone of our efforts to empower nonprofits and make a lasting positive difference.
Key Responsibilities
- Oversee daily operational activities, ensuring smooth and efficient workflow.
- Develop, implement, and refine operational policies and procedures to optimize efficiency and compliance.
- Manage office administration, including supplies, equipment, and facility maintenance.
- Coordinate with internal teams and external vendors to ensure timely delivery of services and resources.
- Assist in budget management, tracking expenses, and preparing financial reports for operational costs.
- Ensure adherence to all local regulations, internal policies, and best practices relevant to nonprofit operations.
- Support human resources functions, including onboarding logistics and staff support.
- Maintain accurate operational records and documentation.
- Identify and implement technological solutions to improve operational effectiveness.
- Prepare and present operational reports to management, highlighting key performance indicators and areas for improvement.
Required Skills
- Proven experience in operations management, preferably within a nonprofit setting.
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and operational software.
- Ability to analyze data and make data-driven decisions.
- Problem-solving aptitude with a proactive approach.
- Familiarity with compliance requirements and regulatory frameworks in Singapore.
- Budget management and financial acumen.
- Ability to work independently and as part of a collaborative team.
- Minimum of 3 years of relevant professional experience.
Preferred Qualifications
- Bachelor's degree in Business Administration, Operations Management, Public Administration, or a related field.
- Experience with CRM or project management software.
- Understanding of HR best practices and procedures.
- Experience in vendor negotiation and contract management.
- Certifications in project management or operations management.
Perks & Benefits
- Competitive salary package.
- Comprehensive health and wellness benefits.
- Generous annual leave and public holidays.
- Professional development and training opportunities.
- Vibrant and inclusive work culture.
- Opportunity to make a significant impact on the nonprofit sector.
- Convenient office location in the heart of Singapore's business district.
How to Apply
Interested candidates are encouraged to apply by clicking the application link below. Please ensure your resume and cover letter clearly highlight your relevant experience and passion for nonprofit operations. We appreciate all applications, but only shortlisted candidates will be contacted.
