About Company
Career.zycto is a forward-thinking organization dedicated to fostering a collaborative and supportive work environment where every team member can excel. For an Office Administrator, this means stepping into a role where your organizational prowess and attention to detail are not just appreciated, but truly indispensable. We believe that a well-managed office is the foundation of success, and we empower our administrative professionals to take ownership and implement innovative solutions. Join a company that values your initiative and provides the tools for you to thrive in a pivotal support function.
Advertisement
Job Description
Career.zycto is actively seeking a highly organized, proactive, and detail-oriented Office Administrator to become a vital part of our dynamic team in Dortmund. This full-time position is central to ensuring the seamless and efficient operation of our office environment, directly underpinning our overall productivity and fostering a positive workplace culture. As an Office Administrator, you will serve as the organizational cornerstone of our daily operations, adeptly managing a comprehensive array of administrative and clerical tasks that are critical to keeping our business running smoothly. Your role will involve frequent interaction with staff at all organizational levels, external partners, and valued clients, making exceptional communication skills, a professional demeanor, and impeccable discretion absolutely paramount.
This exciting opportunity is perfectly suited for an individual who thrives in a fast-paced setting, enjoys tackling diverse challenges through proactive problem-solving, and is deeply committed to maintaining a meticulously organized and highly supportive office atmosphere. Your responsibilities will span a wide spectrum, from expertly managing complex calendars and meticulously scheduling appointments to efficiently handling incoming and outgoing correspondence, overseeing the procurement and inventory of essential office supplies, and diligently maintaining both physical and digital filing systems. Every contribution you make will be tangible, highly visible, and profoundly valued within our team.
We are specifically looking for someone who possesses a keen ability to anticipate needs before they arise, consistently takes initiative to improve processes, and can implement effective, streamlined solutions with an unfailingly positive and collaborative attitude. Beyond the day-to-day, you’ll play a key role in ensuring our office remains a welcoming and productive hub for everyone. This includes managing visitor reception, coordinating meeting room bookings, and acting as the first point of contact for general inquiries. Your organizational skills will directly impact the efficiency of multiple departments, allowing our teams to focus on their core objectives. Join Career.zycto and become an indispensable part of a team that champions efficiency, collaboration, and is dedicated to cultivating an outstanding, supportive, and growth-oriented work environment for all its members.
Advertisement
Key Responsibilities
- Manage and maintain office calendars, scheduling appointments and meetings efficiently.
- Handle incoming and outgoing correspondence, including emails, mail, and phone calls.
- Oversee the procurement, inventory, and distribution of office supplies.
- Maintain organized physical and digital filing systems, ensuring easy access to documents.
- Coordinate travel arrangements and accommodations for staff as required.
- Prepare reports, presentations, and other documents as requested by management.
- Serve as the primary point of contact for general office inquiries and visitor reception.
- Assist with basic bookkeeping tasks and expense report processing.
- Ensure the office environment is clean, organized, and conducive to productivity.
- Support various departments with administrative tasks and project coordination.
Required Skills
- Proven experience as an Office Administrator, Office Assistant, or relevant administrative role.
- Exceptional organizational and time management skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in English and German.
- Strong attention to detail and problem-solving abilities.
- Ability to prioritize tasks and work independently with minimal supervision.
- High level of professionalism and discretion.
Preferred Qualifications
- Vocational training or a degree in Business Administration or a related field.
- Experience with office management software (e.g., SAP, Salesforce).
- Familiarity with basic accounting principles.
- Experience in a fast-paced, multi-cultural office environment.
Perks & Benefits
- Competitive salary package.
- Comprehensive health and wellness benefits.
- Paid time off and public holidays.
- Opportunities for professional development and training.
- Modern and collaborative office environment.
- Team-building events and social activities.
- Employee assistance program.
How to Apply
To express your interest in this exciting opportunity and to join the Career.zycto team, please click on the application link below to submit your resume and cover letter. We look forward to reviewing your application!
