About Company
An exciting opportunity awaits a meticulous Office Assistant at Career.zycto! We are a dynamic and forward-thinking organization committed to fostering professional growth and delivering exceptional service within the Groton community. Our collaborative environment thrives on efficiency and mutual support, making it an ideal place for individuals who excel at organization and want to be at the heart of daily operations. Join a team where your proactive approach and administrative expertise are not just valued, but essential to our collective success. We believe in empowering our employees to take initiative and contribute meaningfully, shaping a workplace where your impact is recognized and rewarded.
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Job Description
We are seeking a highly organized, proactive, and detail-oriented Office Assistant to join our vibrant team in Groton, Connecticut. This pivotal role is perfect for an individual who thrives in a fast-paced environment and possesses exceptional administrative skills. As an Office Assistant, you will be the backbone of our daily operations, providing comprehensive support across various departments to ensure seamless workflow and efficient office management. Your ability to juggle multiple tasks, communicate effectively, and maintain a professional demeanor will be crucial to your success and our overall productivity. This position offers a fantastic opportunity to become an integral part of a growing organization, contributing directly to our operational excellence and client satisfaction.
You’ll be responsible for maintaining office supplies, managing incoming and outgoing communications, scheduling appointments, and ensuring a welcoming atmosphere for all visitors. We value initiative, problem-solving abilities, and a commitment to accuracy in all tasks. This role is not just about performing routine tasks; it’s about being the central hub that keeps everything running smoothly, directly impacting our team’s ability to achieve its goals. You will gain exposure to diverse administrative functions, learn new systems, and have opportunities to develop your professional skills further. We are looking for someone who is not afraid to take ownership of their responsibilities, anticipate needs, and proactively seek ways to improve office efficiency. If you are eager to apply your administrative talents in a supportive and engaging workplace, and ready to take on a role that offers both challenge and reward, we encourage you to apply and become a vital part of the Career.zycto family.
Key Responsibilities
- Manage and direct incoming phone calls and correspondence, greeting visitors with professionalism and courtesy.
- Maintain an organized and efficient office environment, including managing supplies, equipment, and common areas.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff as required.
- Prepare and edit documents, presentations, and reports, ensuring accuracy and adherence to company standards.
- Assist with data entry, filing, and maintaining digital and physical record-keeping systems.
- Process incoming and outgoing mail, packages, and deliveries efficiently.
- Support various departments with administrative tasks, special projects, and event coordination.
- Handle confidential information with discretion and integrity, upholding company privacy policies.
- Operate standard office equipment, including copiers, scanners, and multi-line phone systems.
- Troubleshoot basic IT issues or escalate to appropriate personnel for swift resolution.
Required Skills
- Proven experience as an Office Assistant, Administrative Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities, with keen attention to detail.
- Ability to prioritize tasks and work independently with minimal supervision.
- Customer service-oriented mindset and professional demeanor.
- Demonstrated ability to maintain confidentiality and handle sensitive information.
Preferred Qualifications
- Associate’s degree in Business Administration or a related field.
- Experience with office management software or CRM systems.
- Familiarity with basic accounting principles or bookkeeping tasks.
- Proactive attitude and a strong sense of initiative.
- Experience in a fast-paced, multi-tasking office environment.
Perks & Benefits
- Competitive salary with opportunities for professional growth.
- Comprehensive health, dental, and vision insurance.
- Paid time off and company holidays.
- 401(k) retirement plan with company match.
- Professional development and training opportunities.
- Supportive and collaborative work environment.
- On-site parking.
- Employee wellness programs.
How to Apply
Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and qualifications. Please click on the application link below to apply directly. We look forward to reviewing your application!
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