About Company
Afya Afrika Limited is a dynamic and impact-driven healthcare consulting firm dedicated to transforming health outcomes across Kenya and the broader East African region. Founded on principles of innovation, equity, and sustainability, we collaborate with governments, NGOs, and private sector partners to design, implement, and evaluate public health programs. Our work spans various critical areas, including maternal and child health, disease prevention, health system strengthening, and data-driven policy formulation. At Afya Afrika, we believe that robust administrative support is the backbone of our operational excellence and the key to achieving our ambitious health goals. We foster a collaborative, supportive, and growth-oriented environment where every team member contributes to our collective mission. Join us and be part of a team committed to making a tangible difference in people’s lives through dedicated and professional service.
Job Description
Are you a highly organized, enthusiastic, and proactive individual looking to kickstart your career in a vibrant and impactful environment? Afya Afrika Limited is seeking a dedicated Entry-Level Office Assistant to join our growing team in Kileleshwa, Nairobi. This is an exciting opportunity for a motivated individual to gain hands-on experience in office administration, support our diverse projects, and contribute to the smooth running of our operations. As our Office Assistant, you will be the welcoming face of our organization, providing essential administrative support that enables our consultants and project managers to focus on their critical work. You will learn the ropes of professional office management, develop valuable organizational and interpersonal skills, and become an integral part of a team passionate about health equity in Africa. We are looking for someone eager to learn, meticulous in their work, and with a strong desire to grow within our organization. This role is perfect for someone who thrives in a fast-paced environment and is ready to take on diverse administrative challenges while ensuring our office runs seamlessly.
Key Responsibilities
- Greet and welcome visitors, clients, and partners with a warm and professional demeanor, directing them to the appropriate personnel or department.
- Manage incoming and outgoing calls, ensuring professional and efficient communication, taking messages, and forwarding calls as necessary.
- Handle mail, packages, and deliveries, including sorting, distributing, and preparing outgoing shipments and courier services.
- Maintain an organized, clean, and tidy office environment, including common areas, meeting rooms, reception, and supply closets.
- Monitor and order office supplies, stationery, and pantry items, ensuring adequate stock levels and cost-effective procurement.
- Assist with scheduling appointments, coordinating meetings, and managing conference room bookings and setup.
- Provide basic administrative support such as accurate data entry, methodical filing (digital and physical), scanning, and photocopying documents.
- Support event planning and coordination for internal meetings, workshops, seminars, and company events.
- Assist with travel arrangements for staff, including booking flights, accommodation, and ground transportation as needed.
- Liaise with vendors and service providers to ensure office equipment is well-maintained and services are delivered efficiently and on time.
- Manage and maintain office equipment, ensuring functionality and arranging for repairs when necessary.
- Assist with the preparation of reports, presentations, and other documents as required.
- Perform other ad-hoc administrative duties and support tasks as assigned by management to ensure smooth office operations.
Required Skills
- Excellent verbal and written communication skills in English.
- Strong organizational and time management abilities, with a keen eye for detail and accuracy.
- Proficiency in basic computer applications, including Microsoft Office Suite (Word, Excel, Outlook).
- A positive attitude, willingness to learn, and a proactive approach to tasks.
- Ability to work independently, prioritize tasks, and as an effective part of a collaborative team.
- Demonstrated reliability, punctuality, and a strong sense of responsibility and integrity.
- Eligibility to work in Kenya.
Preferred Qualifications
- A diploma or certificate in Business Administration, Office Management, Secretarial Studies, or a related field.
- Basic knowledge of office equipment such as printers, scanners, projectors, and video conferencing systems.
- Fluency in Swahili is an added advantage for effective communication with local stakeholders.
- Previous experience (even volunteer or internship) in a customer service or administrative support role.
Perks & Benefits
- Competitive monthly salary commensurate with experience.
- Comprehensive health insurance coverage for you and your dependents.
- Generous paid time off, including annual leave and public holidays.
- Opportunities for professional development, training, and career advancement within the organization.
- A supportive, collaborative, and inclusive work environment.
- Direct contribution to impactful healthcare initiatives that improve lives across Kenya.
- Modern, well-equipped, and comfortable office facilities in a convenient Kileleshwa location.
- Employee wellness programs and initiatives.
How to Apply
Interested candidates are invited to submit their applications by clicking on the link below. Please ensure your application includes a detailed Curriculum Vitae (CV) and a compelling cover letter outlining your suitability for this entry-level role, your relevant skills, and your passion for making a difference. We thank all applicants for their interest; however, only shortlisted candidates will be contacted for an interview.