About Company
Are you seeking a dynamic environment where your organizational skills truly shine? At Career.zycto, we empower businesses and individuals through exceptional recruitment solutions. Joining our team as an Office Assistant means becoming the backbone of our daily operations, ensuring a smooth and efficient workflow crucial to our success. We thrive on collaboration and proactive support, making this the perfect place for someone who loves to manage details and contribute directly to a vibrant, growth-oriented culture. Come help us build futures!
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Job Description
Are you an exceptionally organized, proactive, and detail-oriented individual looking to play a pivotal role in a thriving recruitment environment? Career.zycto is actively seeking a dedicated Full-Time Office Assistant to become the cornerstone of our Zimmerman, Nairobi operations. In this essential position, you will be the welcoming face and efficient backbone of our office, ensuring seamless daily functions that empower our team to connect top talent with leading companies. We believe that a well-managed office is a foundation for success, and your contributions will directly impact our ability to deliver outstanding service and foster strong client relationships. Our commitment to excellence means we seek individuals who are not just task-oriented, but truly passionate about creating an organized and productive workspace.
At Career.zycto, we pride ourselves on a culture of efficiency, support, and continuous improvement. As our Office Assistant, you won’t just be performing tasks; you’ll be anticipating needs, streamlining processes, and maintaining an environment where productivity flourishes. This role offers a unique opportunity to grow your administrative skills, interact with diverse professionals, and gain insight into the dynamic world of human resources and recruitment. You will be instrumental in managing day-to-day office operations, from handling incoming and outgoing communications, precisely managing office supplies, to supporting various departments with critical administrative tasks. Your ability to multitask efficiently, prioritize effectively in a fast-paced setting, and maintain a positive and professional attitude under pressure will be absolutely key to your success. We are looking for someone who takes immense pride in their work, is meticulous in their approach to every detail, and is eager to contribute positively to a collaborative team atmosphere. If you thrive in an energetic setting where your initiative is valued, your organizational prowess makes a tangible difference every single day, and you’re keen to contribute to a company focused on people-first solutions, then we invite you to explore this exciting opportunity to join our rapidly expanding team in Zimmerman.
Key Responsibilities
- Manage and maintain office supplies inventory, placing orders as needed.
- Handle incoming and outgoing correspondence, including emails, calls, and mail.
- Organize and maintain physical and digital filing systems.
- Assist with scheduling appointments, meetings, and managing calendars.
- Greet visitors and direct them to the appropriate personnel.
- Provide administrative support to various departments as required.
- Perform data entry and maintain accurate records.
- Ensure the office environment is tidy, organized, and welcoming.
- Assist with basic HR administrative tasks, such as onboarding new hires and maintaining employee records.
- Coordinate office events and team activities.
Required Skills
- Proven experience as an Office Assistant or in a similar administrative role.
- Excellent organizational and time management skills.
- Strong verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- High level of attention to detail and accuracy.
- Ability to multitask and prioritize work effectively.
- Proactive attitude and ability to work independently as well as part of a team.
Preferred Qualifications
- Diploma or Certificate in Business Administration or a related field.
- Experience working in a fast-paced recruitment or corporate environment.
- Basic knowledge of office equipment maintenance.
- Fluency in Swahili is an added advantage.
Perks & Benefits
- Competitive monthly salary.
- Comprehensive health insurance package.
- Generous paid time off and public holidays.
- Opportunities for professional development and training.
- A supportive and collaborative team environment.
- Clear pathways for career growth within the company.
- Engaging team-building activities and events.
How to Apply
Interested candidates are encouraged to apply by clicking on the application link below. Please ensure your resume is up-to-date and highlights your relevant experience and skills.
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